State of Illinois Hiring for HUMAN RESOURCES REPRESENTATIVE – IPR#46205 at Peoria, IL Full Time

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Agency Mission Statement

The Illinois Department of Transportation is seeking to hire a Human Resources Representative.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

Monday-Friday work schedule

Flexible work schedules are available in many program areas

Health, Life, Vision, and Dental Insurance

Pension Plan

(10) Weeks paid Maternity/Paternity Leave

Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)

Employees earn (12) paid Sick Days annually

New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually

Employees earn (3) paid Personal Days annually

(13-14) paid holidays annually (based on start date)

Tuition Reimbursement

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Job Responsibilities

30%

1. This position provides and performs a wide variety of highly sensitive and confidential duties dealing with personnel activities on a continual basis.

• S/He assigns and evaluates staff work, prepares and signs performance evaluations.
• Promotes good work performance; approves time off.
• Effectively recommends/imposes disciplinary action and adjusts grievances at the first level.
• Prepares semi-monthly payrolls for Technical, hourly and supplemental employees in District 4.
• Performs calculation of back pay, supplemental payrolls, temporary assignment pay, and shift differentials.
• Prepares and verifies that all Technical personnel transactions, salary deductions and overtime compensations, as well as regular compensation, are correctly reflected on the payroll.
• Verifies that all district payroll information is accurate, processed and submitted to the Central Office within qoverninq time frames.
• Ensures that all payroll processing adheres to all current collective bargaining agreements, departmental policies and procedures, and federal/state Fair Labor Standards Act provisions.

25%

2. Provides assistance in the administration of the timekeeping system.

• Trains personnel who input into the system and verifies attendance submittals are properly approved and reported accurately on employees.
• Supervises the development and administration of all payroll deductions.
• Submits an accurate monthly manpower/headcount report which is needed to make critical budgeting decisions.
• Supervises the maintenance of all district confidential personnel files.
• Ensures that all responses to external and internal requests for personnel information, for credit and general public employment verification, unemployment compensation and wage garnishments are correct and in compliance with all state/federal statutes.

(Job Responsibilities continued)

20%

3. Provides assistance in verifying that all job postings, interview schedules, interview ratings information, and Employment Decision forms conform to all departmental policies and procedures.

• Serves as a Rutan coordinator by maintaining interview files and assisting managers with the proper format of interview questions.
• Informs supervisors of the final decisions.
• Verifies that all Personnel Action Forms, memos, and letters for the administration of complex and sensitive transactions, e.g., classifications, increase/decrease salary actions, promotions, transfers, demotions, discharges, and suspensions are processed, completed on time and error free before submittal to Central Office in Springfield for approval.
• Maintains performance evaluation tracking system for three and six month probationary employees, as well as annual evaluations for technical employees.

15%

4. Administers timely technical time-in-grade promotion paperwork.

• Verifies that the correct salary and promotional information are submitted within governing time frames.
• Works directly with high school/college students to ensure eligibility of employment.
• Provides guidance and assistance in personnel matters to employees and explains benefit programs.
• Resolves problems relative to personnel activities and makes recommendations for problem solving.
• Provides assistance in developing and submittals of all position descriptions for position establishments, clarifications, and reallocations in conjunction with the Personnel Officer.

5%

5. Serves as the Deferred Compensation liaison and the State Employee Retirement Coordinator for the district.

• Administers all phases of deferred compensation and the retirement program at the district level.
• Processes all forms for the day-to-day administration of these programs within the district.
• Informs all walk-ins and telephone calls of hiring procedures .

5%

6. Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Knowledge, Skills, and Abilities

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four years of college and one year of professional experience, preferably in human resources or satisfactory completion of an approved training program.

Preferred Qualifications

1. Prefer working knowledge of Illinois state government.

2. Prefer ability to use computer systems, software, templates or other guides.

3. Prefer ability to instruct, guide and train others.

4. Prefer ability to maintain files and clerical records and prepare reports.

5. Prefer ability to keyboard accurately at a working rate of speed.

6. Prefer ability to deal with the general public and office employees in a courteous and effective manner and often under strenuous conditions.

Conditions of Employment

1. Successful completion of a background investigation.

2. Requires ability to plan and supervise the work of subprofessional staff.

3. Requires ability to treat with a high volume of information; sorts information into like categories and verify by a systematic method the reliability of held information.

4. Requires ability to read, assimilate information and data, and recall with a reasonable degree of proficiency, facts and figures.

5. Requires ability to follow and present facts clearly both oral and in writing.

6. Requires working knowledge of the Personnel Code, Rules, Position Classification Plan, Pay Plan, Collective Bargaining Contracts, departmental policies and procedures.

Position Marketing Statement

The Illinois Department of Transportation is seeking to hire a Human Resources Representative. Under the direction of the Personnel Officer, this position provides and performs a wide variety of highly sensitive and confidential duties dealing with personnel activities on a continual basis. In the absence of the Personnel Officer, assists in supervising the essential day-to-day personnel activities for the district. Reporting to this position is the Human Resources Associate. S/He assigns and evaluates staff work, prepares and signs performance evaluations; promotes good work performance; approves time off; effectively recommends/imposes disciplinary action, and adjusts grievances at the first level.

Work Hours: 8:00 AM – 4:30 PM Monday – Friday

Work Location: 401 Main St Peoria, IL 61602-1267

Work Office: Office of Highways Project Implementation, Region 3/District 4/Bureau of Administrative Services

Agency Contact: [email protected]

Job Family: Clerical and Administrative Support; Transportation

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

[email protected]

[email protected]