In this administrative position, you will support the Ombudsman and staff in day-to-day operations of a busy government office. You will coordinate and maintain the office’s budget and accounting function and coordinate the delivery of human resources. You will work with the Administrative Secretary to help answer a heavy volume of phone calls, ensuring citizen complaints are routed to the appropriate person in the office or externally, and serve as back-up during the Administrative Secretary’s break periods and leaves. You will also coordinate the reception suite, ensuring it is adequately staffed during business hours.
This opportunity will appeal to people who are flexible, proactive, and able to juggle a wide variety of tasks within a structured framework while respecting existing processes and procedures. Successful candidates enjoy editing letters and working on spreadsheets as much as interacting with the public, and above all enjoy the challenge of learning about and working in different areas of office administration. Experience working with Microsoft Office applications (Word, Excel, etc.) is required. Experience working directly with an agency director or CEO is preferred.
This position is housed in the Ola Babcock Miller Building, with work hours from 8:00 AM to 4:30 PM, Monday through Friday.
Essential Functions
Knowledge, Skills, And Abilities Required
Physical Requirements
Minimum Qualification Requirements
Bachelor’s Degree preferred or experience equal to five years of full-time administrative support work (e.g. typing/proofing documents, letters, and reports; scheduling meetings/appointments, ordering supplies/equipment) and/or technical support work (e.g. determining budget, personnel, and equipment needs; and compiling/evaluating statistical, historical, financial, or technical program data.)
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