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Job Details
Job Class: Office and Administrative Specialist
Working Title: Office & Admin Specialist
Who May Apply: Open to all qualified job seekers
Date Posted: 03/28/2022
Closing Date: 04/04/2022
Hiring Agency/Seniority Unit: MN St Colleges & Universities / Metro State University-AFSCME
Division/Unit: MnSCU Metro SU / MnSCU Metro SU Classified
Appointment Type: Unlimited, Full-time
Work Shift/Work Hours: Day Shift
Days of Work: Monday – Friday, 8:00am – 4:30pm
Travel Required: No
Salary Range: $16.91 – $22.15/hourly; $35,308 – $46,249/annually
Classified Status: Classified
Bargaining Unit/Union: 206 – Clerical/AFSCME
Work Area: Registrar’s Office
Location: St. Paul
FLSA Status: Nonexempt
Connect 700 Program Eligible: Yes
Job Summary
Metropolitan State University is seeking two (2) full-time, permanent Office and Administrative Specialist to scan and organize student records, maintain electronic student records system, research, resolve, and respond to issues and inquiries related to student records, and to provide general assistance and back up in the Registrar’s Office and Students Affairs, as needed.
Qualifications
Minimum Qualifications
The following qualifications are required of all applicants seeking consideration for the position. Only applicants whose applications materials clearly demonstrate fulfilment of each of these minimum qualifications will be considered for the position.
English sufficient to speak, read, understand and respond to written and spoken communication with internal and external customers.
Ability to file and retrieve information based on content.
Knowledge of document imaging systems.
Knowledge of data privacy laws and practices.
Knowledge of records retention processes and procedures.
Skilled in data entry sufficient to maintain accurate student records.
Ability to use good customer service skills to interact with others (common courtesy, tact, interest in positive problem solving, empathy and logical organization of ideas).
Ability to accurately keyboard/type and required documents (ie forms, memos, letters).
Preferred Qualifications
Experience working with ISRS (Integrated Statewide Records System) or a similar system.
Experience working with ImageNow/Perceptive Content Software.
Meet established timelines and deadlines.
Directing the workflow of others.
Physical Requirements
This position requires occasionally transporting such articles as file boxes and heavy hand tools or heavier materials with help from others and/or transporting light objects frequently. This position may require movement throughout the building(s) to a significant degree.
Additional Requirements
In accordance with the Minnesota State Colleges & Universities (MnSCU) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to MnSCU’s vehicle use criteria and consent to a Motor Vehicle Records check.
Application Details
Other Information
Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.
Why Work For Us
GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.
Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence and understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637.
For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about the position, contact at [email protected] or 651/793-1275.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected]. Please indicate what assistance is needed.
