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Job Description
Initial Posting Date: 05/25/2023
Application Deadline: 06/01/2023
Agency: Judicial Department
Salary Range: $3,539 – $5,491
Position Type: Employee
Position Title: Court Operations Clerk (Archive Records Clerk)
:
Multiple Positions: This job posting will be used to fill two part-time (up to 20 hours per week) positions.
Interviews: will be scheduled within two weeks after the application deadline.
Who we are
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJDxe2x80x99s efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by .
Benefits to you
We pay up to 99% of medical insurance premiums for part-time employees, including mental health coverage.
The hourly equivalent for this position is $20.42 – $31.68.
10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
In this job profile, we offer candidates new to OJD the first step of the salary range. You are potentially eligible for a 5% annual increase.
Position Highlights
The in Grants Pass, Oregon, is hiring two part-time (up to 20 hours per week) Archive Records Clerks (Court Operations Clerks) to join our team.
In this role, you will focus on preparing files of all archive case types for back scanning and scan court documents into our internal electronic case management system. You will assist other units with reviewing documents for quality after they have been scanned into the case management system. Any special projects related to archive records will also be part of your work.
In providing backup to other court staff, you will answer, screen, and redirect incoming telephone calls, contact parties for payments, monitor security cameras, check for incoming faxes, and process mail.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for Cover Letter and Work History/Resume
Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter
Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.
In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
Address the cover letter xe2x80x9cTo the Hiring Manager.xe2x80x9d
Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
Prepare your cover letter before starting your Workday application.
Work History/Resume
Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.
OR
Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
Minimum Qualifications
(These must be evident in your resume or work history.)
The qualified candidate must have a high school diploma or equivalent
AND
At least one (1) year of responsible clerical experience in a moderately complex office or business setting.
OR
Any combination of equivalent to one (1) year of experience that typically supports the knowledge, skills, and abilities for the position.
Special Qualifications
(These must be verifiable.)
None.
Requested Skills and Attributes
(These must be addressed in your cover letter.)
Experience with a variety of administrative support that included using a computer to manage data.
Experience with meeting strict deadlines and maintaining accuracy when interrupted or distracted by a busy work setting.
Experience providing customer service to people who are facing challenging life circumstances, highly stressful situations, or trauma.
Experience explaining processes, procedures, or policies.
Experience identifying and safeguarding confidential information and materials.
Working Conditions
This is a part-time position up to 20 hours per week, and the work schedule is between the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
Occasional after-hours or overtime work may be required.
Frequent phone and in-person contact with people from diverse backgrounds and with people who may be facing challenging life circumstances or highly stressful situations.
Long periods of sitting or standing at the computer may be required.
Lifting office equipment and boxes that weigh up to 25 pounds may be required.
Regular use of the following equipment: telephone, computer with multiple monitors, copy machine, fax machine, scanner, and ladder.
ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks
By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans’ Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities for additional details, information, and resources.
Conduct Expectations
Because of OJD’s role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregonxe2x80x99s pay equity law. Salary offers are made with consideration of the candidatexe2x80x99s education and experience. For more information on pay equity, .
Employee Benefits
to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please .
Questions and Support
If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
Workday related information and resources are available .
For questions about a specific OJD job posting, call 503-986-5930.
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
