Symbia Logistics Hiring for Office Manager – Warehouse and Logistics at Houston, TX Full Time

You can be more than just “good” at your job, be the BEST in your career by joining the Symbia Logistics team!

Symbia Logistics is a best-in-class supply chain partner, known for being a place of growth to both our clients and team members. With a focus on omni and multi-channel distribution and fulfillment services, Symbia works in some of today’s most popular industries like apparel, consumer goods, cosmetics, food and beverage, sporting goods, and pet supplies. Symbia’s mission is to deliver exceptional service and experience, to both our clients and hard-working teams. Our goal is to create a “Supply Change” movement by implementing new 3PL solutions that are practical and efficient for our team members to be successful. Join forces with Symbia Logistics and start building a powerful career in logistics with an organization at the forefront of growth and supply change!

Symbia’s Office Manager will be a focused driven problem solver. Reporting to site leadership, this position will work on staffing assistance, site reporting, managing Client Service Representatives and other Office Manager jobs as defined below, as well as other duties assigned by management. The best part is while you are helping our clients grow, Symbia will be a place you can foster your professional and personal development! This opportunity provides you with tremendous growth potential! At Symbia, we want to be the last stop on your career journey, not just the next stop!

Essential Duties And Responsibilities

• Be an ambassador for Symbia Logistics both internally and externally. Your leadership and assistance will help drive our operations teams to new levels of success.
• Analyze and organize office operations and procedures such as bookkeeping, preparation of information management, filing systems, requisition of supplies, and other clerical services.
• Maximize office productivity through proficient use of appropriate software applications.
• Data driven. Data from inbound and outbound freight will need to be entered accurately and timely. The right person will understand this needs to be gathered and done daily, and the day ends once this is complete.
• Process PO’s and track all invoices coordinating with corporate office to ensure proper backup records are maintained and vendors paid timely.
• Manage and update company bulletin boards with information as needed. (Provide information to the sites you are not physically at.)
• Assist with calling in candidates for face-to-face interviews.
• Laminate and distribute MHE cards and make sure information is updated in the system for the employee who has been certified.
• Assist with ordering cleaning supplies and other supplies needed for efficiently running the office and operations areas. This includes office supplies as well.
• Assist with HR processes and issues as needed.
• Working to make sure all onboarding documents are done and completed correctly and in a timely fashion.
• Maintain office staff (CSRs) job results by coaching, counseling, and disciplining employees.
• This role will help plan, monitor, and appraise job results.
• Verify hours to make sure there are no discrepancies in time to help push through payroll.
• Complete Personal Action Forms. These include terminations, job changes, raises, location change, etc.
• Run active employee reports and monitor vacation calendar.
• Plan events such as lunches, employee appreciate celebrations, etc.
• Monitor and provide access to Sharepoint and other document services.
• 3PL annual rate increases inputted into our systems.
• Other duties as assigned.

Education/Experience

• Bachelor’s degree in a related field or an equivalent combination of training and progressively responsible experience.
• Having worked in and for a 3PL (Third-party Logistics) organization is a plus in this role.
• Three to five years working in an Office Manager, Administrative Assistant, or Staff Assistant role.
• Advanced skill in the use of all Microsoft Office software.
• Strong communication and organizational skills.
• Prior use of WMS’ is needed, with 3PL Central being a plus!
• The right person will be able to work independently as well as with a team.
• Attention to detail as position will involve project management.
• Ability to shift focus between tasks to meet expectations and deadlines.
• Understanding that sometimes you may be in late if data needs to get inputted by the end of day.

Physical Requirements & Work Environment

• Frequent lifting, pushing, pulling, and carrying up to 50lbs.
• Specific vision abilities may be required for this role. These abilities include close vision, distance vision, peripheral vision, as well as good depth perception.
• Must have the ability to stand and walk for extended periods of time. Expectation is at least two hours straight, four times in an eight-hour day.
• You will need to be able to twist, bend, stoop, squat, reach above shoulder level and crouch on a frequent basis.
• Repetitive movements are a big part of our environment, so you will need to be able to use your hands and feet simultaneously.
• This is a warehouse environment, so it consists of occasional extreme temperature shifts ranging from very cold to very hot.
• If you are operating Industrial Lift Equipment, you will need to be able to get on and off the equipment on a regular basis. Certain equipment may expose you to heights as well.
• There can be exposure to loud noises and dust.
• You will have regular exposure to moving mechanical parts and moving equipment.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.