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Primary responsibilities of the Remote Personal Assistant will include providing the Principals with information support at any time; performing research, data collection & analysis; ensuring the smooth running of the home office; performing administrative and household tasks remotely; and working closely with existing staff.
PRIMARY DUTIES:
Research & Exploration
- Collect information, perform research and data analysis as needed; provide suggestions to the Principals with the best solution to solve problems.
- Observe and participate in the daily work to continuously optimize the workflow & process, improve team efficiency, and reduce the interventions by Principals.
Household & Home Office:
- Schedule and work closely with other staff on various household projects.
- Maintain a household vendor list. Build strong relationships with vendors.
- Coordinate household staff and assist with monthly schedules.
- Identify and oversee various household projects as needed.
- Assist in maintaining the inventory of all household supplies (light bulbs, batteries, cleaning supplies).
- Maintain and update household manuals.
- Maintain an approved product list for home and personal items, including sourcing information.
- Monthly/weekly purchase order submission, get approval, place orders, and track delivery status.
- Prepare and submit expense reports.
- Prepare home for occasional events. Coordinate with vendors for holiday decor (Halloween, Christmas).
- Maintain Principals’ personal Google calendars (separate from professional calendars).
- Schedule personal appointments. Calendar items forwarded by Principals.
- Update and maintain Google Contacts. Ensure information is synced to phones.
- Maintain a filing system for household needs (e.g., car registrations, maintenance contracts, warranties, contractor bids, etc.).
- Email a daily activities report to Principals.
- Purchase gifts, develop and maintain gift tracker, and review and audit receipts.
- Keep track of birthdays and other important dates.
- Work with travel concierge and accountant as needed.
- Plan and coordinate the family’s activities and events.
- Assist with personal archival projects.
HR Responsibilities:
- Assist the HR team of the family office for household staff hiring.
- Conduct phone/video interviews and determine the qualification of candidates.
Job Types: Full-time, Part-time, Contract, Temporary, Internship
Pay: $27.17 – $42.87 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Schedule:
- 10 hour shift
- 12 hour shift
- 8 hour shift
- After school
- Monday to Friday
- Self-determined schedule
Supplemental pay types:
- Bonus pay
- Commission pay
- Signing bonus
Experience:
- Microsoft Office: 1 year (Preferred)
License/Certification:
- Professional In Human Resources (Preferred)
Work Location: Remote