The Hawk Group Hiring for Executive Assistant at Alaska, United States Full Time NEW

Hours per day: 8

Rotation: N/A – Anchorage

Reports to: Vice President

Purpose Of Position

The Executive Assistant is responsible for providing administrative and executive support to the executive team. This

individual will be working with teams across a variety of corporate functions and serve as a key point of contact for

internal and external communications. As an adjunct executive team member, maintaining confidentiality is key.

Educational Requirements

 High school graduate or GED equivalent

 Bachelor’s Degree preferred or over three years of position-related experience

Experience And Background

 Minimum of 3 years related experience preferred

 Experience in Microsoft Office Suite-Particularly Excel, Outlook, and Teams

Requirements

 Valid State ID, Driver’s License or government-issued ID

 Must pass a pre-hire drug test, breath alcohol test, physical evaluation, fit-for-duty test and background check

 Excellent organizational skills and attention to detail

 Strong writing ability to draft documents and review contracts

 Time management skills to (re)prioritize efficiently

 Extensive knowledge of office administration, clerical procedures, and recordkeeping

 Excellent customer service skills as a key representative of the company

 Must thrive in solving complex problems involving various sources of information

 Good communication skills, ability to speak, read and write English

 Ability to adhere to strict policy and procedures per company and OSHA requirements

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in

this classification. Shown are duties intended to provide a representative summary of the major duties and

responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform

additional, position-specific duties.

 Prepare written communication, documents, and presentations using various methods across Microsoft Office

Suite

 Track documentation requiring executive team review and approval

 Maintain recordkeeping system for executive team in coordination with applicable operations teams and IT

 Coordinate communication between executive team and internal/external parties; serve as liaison when needed

 Compile research reports including data set compilation and analysis as needed

 Assist in bid preparation and submittal

 Maintain executive(s) schedules including planning meetings, conferences, and travel

 Welcome and direct visitors on behalf of senior staff

 Special event planning including management

 Perform administrative tasks and special projects as assigned