Job Purpose
Working as part of a very busy HR team, the HR Administrator will be responsible for all administration duties which support HR activities in connection with the full employee lifecycle and shall include managing the HR inbox, inputting data and ensuring HR records are kept up to date, completing monthly data cleanse checks, maintaining template documents, preparing basic paperwork, assisting with MI reporting, completing pre-screening and reference checks, maintaining trackers and spreadsheets and updating internal and external social media to promote activities, employees and the TMF brand. The HR Administrator will work very closely with the payroll team to ensure all records are up to date and key information is sent to the payroll team in a timely manner to ensure accuracy in the monthly payroll run.
Key responsibilities
Take ownership of and be responsible for all administration tasks through-out the employee lifecycle.
Input data into the HR databases, trackers and spreadsheets and complete monthly data cleanse checks, making corrections as required. Information should be up to date and maintained and the team will rely on the HR Administrator to ensure accuracy.
Compile and update employee records. Ensure all CI employees have an up-to-date employee file containing current terms and conditions, signed job description and all relevant paperwork through-out their employment.
Complete various checklists, co-ordinate and maintain various employee trackers. Notify and remind line managers of key dates and ensure review meetings are conducted at the correct point of the employee lifecycle.
Liaise with the regional delivery centre to co-ordinate the preparation of employee letters and other HR documentation and complete four eyes check of the documentation. Prepare employee letters and other HR documentation which falls out with the remit of the regional delivery centre.
Prepare MI and assist with reporting, such as turnover, sickness and collation of exit interview feedback.
Manage the HR Inbox and respond to general employee queries or escalate to the HR Manager (as appropriate).
Complete various checklists, co-ordinate and maintain various employee trackers. Notify and remind line managers of key dates and ensure review meetings are conducted at the correct point of the employee lifecycle.
Assist with marketing, engagement, and communication both internally and externally and be responsible for posting relevant content on internal and external social media.
Track and monitor training for CI employees.
Assist with projects and other tasks, as and when required.
Candidate Profile
Experience working as an HR Administrator (ideally in financial services).
An HR qualification is desirable but not essential if the candidate has prior HR experience.
Strong administration skills. Competent with full MS office suite. Experience using an HR database and familiarity with Microsoft Excel pivot tables and dashboard is an advantage.
High standards with the ability to work accurately with good attention to detail.
Process driven and enjoys administrative work.
Takes ownership of work and uses initiative to implement or improve processes and procedures to drive efficiencies, reduce admin burden for the rest of the HR team and and add value to the business.
Interest in marketing and familiarity with a variety of social media platforms.
Strong communication skills, both written and verbal (Fluent in English).
Tact and diplomacy. Able to work with the utmost discretion and confidentiality.
Able to work and adapt to change.
What’s in it for you?
On Joining:
Competitive Salary +
Private Medical insurance for self & family – which includes GP visits & eye tests
Permanent Health Insurance
Death in Service (Life Assurance) – 4 times x salary
Critical Illness
Discretionary performance related bonus (which is linked to Company and individual’s performance)
Non – contributory social club
Working from Home Scheme Contribution 2020-2024 – All permanent staff can claim up to £400 over a 4 year cycle (contribution of £100 a year) towards an office desk, chair or broadband improvement (e.g. upgraded router).
Completion of probation: (probation is 20 weeks)
Defined contribution non-contributory pension scheme – Employer contribution – 10%
Fitness Club membership – £275 per year (receipts based)
Holidays:
25.5 days – rising scale based on completed years’ service
Option to buy or sell 5 days holiday per year or pro rata on working pattern
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