University of Georgia Hiring for Associate Director-Botanical Garden at Athens, Georgia Full Time

Posting Details

Posting Details

Posting Number S10085P

Working Title Associate Director-Botanical Garden

Department PSO-State Botanic Garden of GA

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Generally M-F 8AM-5PM, significant variation based on need.

Advertised Salary Commensurate with Experience

Posting Date 03/14/2023

Open until filled Yes

Closing Date

Proposed Starting Date 05/15/2023

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ().

Position Information

Classification Title Assoc/Asst Director, Division/Department AD

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Bachelor’s degree in Business or Accounting or related field (MBA preferred) and ten (10) or more years management & supervisory experience; OR fifteen (15) years related management experience; OR equivalent combination of experience, training and/or education.

Position Summary

This position serves as the administrative director for the business office, and as a highly responsible and professional manager for visitor services and all facilities (buildings, etc.) for the unit. Responsibilities include oversight for facilities management, building maintenance, rental and visitor center departmental sales and services, custodial support, café and gift shop support, volunteer services, space assignments, etc. The incumbent has supervisory and budgetary responsibility for multiple departments, and supervises the Business office and unit HR activities with the support of the Assistant Director for Finance and HR. The incumbent is a member of the State Botanical Garden management team and serves as a resource for the Garden director and other management team members. It is essential that the incumbent maintain a close relationship with facilities and financial and administrative units at the University, serving on various department and University committees as appropriate. Daily tasks and responsibilities vary in nature and priorities are constantly shifting. The incumbent will effectively multi-task, re-prioritize, and adhere to strict deadlines. Strong leadership and effective communication with University and non-University individuals is essential. Maintenance of excellent visitor services is required.

Knowledge, Skills, Abilities and/or Competencies

• Extensive knowledge of business operations, management, and supervision of staff.
• Knowledge of UGA facilities management and support.
• Proven ability to work independently and with a high degree of trust.
• Experience in UGA financial systems and Human Resource policies; experience with Microsoft Office suite, QuickBooks and UGAmart.
• Attention to detail, integrity, discretion, and proven ability to communicate effectively, and establish and maintain effective working relationships.

Physical Demands

Normal demands associated with an office environment. Driving as needed to perform job related duties.

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Manage department of Facility and Visitor Services; oversee operations of facilities, including Visitor Center and Conservatory, Porcelain and Decorative Arts Museum, Callaway Administration Building, Day Chapel, Mimsie Lanier Center for Native Plants Studies, Horticulture Complex and Terrace Room.
• Manage various administrative aspects of the Garden including rentals, gift shop, café, volunteer coordination, rental and facilities event staff. Maintain excellent customer service.
• Oversee, with facilities manager and UGA Facilities Management Division, all repairs and maintenance of the Botanical Garden buildings and outdoor facilities.

Percentage of time 35 Duties/Responsibilities

• Oversee the development of budgets for state funds, departmental sales and services, auxiliary services, restricted accounts (including federal, state, and private funds), and foundation funds with support of the Assistant Director for Finance and HR and in accordance with University of Georgia (UGA) policy. Approve all budget amendments.
• Analyze departmental revenue for trends and advise Garden administration accordingly. Monthly review of account status reports.
• Supervise Assistant Director for Finance and HR and oversee business office staff and monthly review of account status reports.
• Oversee budget for the Facilities and Visitor Services, gift shop change funds, and purchasing in accordance with UGA policies and procedures.
• Supervise Museum Shop manager in daily operation of shop, reconciliation of financial records, and selection of appropriate merchandise; reconcile weekly deposits; approve special promotions/sales; keep abreast of current market trends; suggest/assist with merchandising techniques.

Percentage of time 35 Duties/Responsibilities

• Oversee Human Resources management for unit, including recruiting, employment, and promotion for faculty, staff and graduate assistants.
• Support the Assistant Director for Finance and HR to Inform and assist employees on HR related matters.

Percentage of time 15 Duties/Responsibilities

• Provide advice and recommendations to the Garden’s Director on fiscal, facilities, and visitor services matters.
• Coordinate the Assistant Director of Operations on the implementation of unit level strategic goals.
• Works directly with Garden management to identify, track, and report on strategic objectives identified by the Garden’s director.

Percentage of time 10 Duties/Responsibilities

• Attend development/management/supervisory training; keep informed of industry development; network with staff at other tourism/rental facilities. Incumbent provides guidance and advice on facilities, business office activities, and visitor services to Garden management.
• Establishes and maintains working relationships with other UGA Departments and civic organizations.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Jennifer Cruse-Sanders

Recruitment Contact Email

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk ( ).

1. How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
2. Have you ever worked on Campus before?
   • Yes
   • No
3. Do you have a bachelor’s degree?
   • Yes
   • No
4. Do you have a Master’s degree?
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