Urban League of Portland Hiring for Payroll & HR Administrator at Portland, OR Full Time

SCOPE

The Payroll & Benefits Administrator is responsible for supporting the payroll and benefits administration, personnel record keeping, HRIS management, and employee recognition programs. Responsible for having overall knowledge of all human resource functions at the League, supporting the administration of the all in one HRIS, the League’s policies on payroll, paid time off, and benefits. This Conducts employee benefit meetings with new hires and works with our insurance broker to maintain accurate rosters of enrolled participants, and current array of benefit summaries. Promotes and maintains the League’s mission, values and culture. Provides exceptional communication and service to employees. Sets the example of an engaged employee and supports employee engagement throughout the org.
ESSENTIAL DUTIES AND RESPONSIBILITIES

Payroll Administration

• Expert, key user of the Paychex system; provides training as needed (i.e. managers, staff) to ensure compliance and full utilization of tools.
• Responsible for timely, accurately, and compliantly processing the league’s bi-weekly payroll. Will frequently audit and process payroll documents. Process employee data for new hires, changes, additional earnings, etc.
• Processes employee time & attendance data to payroll and reconcile variances. Approve and release time in the time system. Maintains the accuracy of Paychex’s PTO records.
• Prepares and maintain employee personnel files, assuring accuracy, compliance, and confidentiality.
• Develops in depth understanding of payroll software and HRIS. Create reports on demand.
• Assists employees in registering for or resetting access to online portal.
• Responsible for month-end duties including approving HR related invoices and ensuring timely payment, submitting payroll accrual (with management approval) and general ledger reconciliation.
• Maintains vendor contact for payroll and recruiting and other HR related activities.

Benefit Administration

• Administers all employee benefit programs such as medical, dental, vision, disability, retirement programs.
• Support employee transitions including Short- and Long-Term Disability, workers compensation and life insurance claims. Assists employees regarding benefits claim issues and plan changes.
• Support employee On-boarding by providing in-depth benefit presentation for all new hires during the onboarding process. Distributes enrollment materials and determines eligibility.
• Responds to benefits inquiries on plan provisions, benefits enrollments, and status changes. Enrolls employees with carriers and process life status changes.
• Prepare and setup meetings designed to help employees obtain information and understand company benefits. Conducts special Employee Retirement Education Sessions. Ensures that employee forms and resources are properly updated.
• Ensures the accuracy of all benefit enrollments and provide vendors with accurate eligibility information. Updates HRIS database with new and changing information; ensures accuracy and integrity of information. Responsible for employee benefit file maintenance and storage retention requirements.
• Properly record, track and administer the steps needed to comply with COBRA law and appropriately deliver continuation of employee benefits.
• Completes and submits unemployment

HRIS Administration & General HR Support

• Develop in-depth understanding of HRIS and all vendor enrollment systems and websites.
• Support the back-end of hiring and requisition including posting vacancies, managing open requisitions, and supporting the transition from applicant to employee.
• Use HRIS features to help management response to employee concerns.
• Use HRIS feature to manage employee performance reviews and work planning.
• Track employee recognition awards and plan employee appreciation events, coordinate gifts for employee life events.
• Respond to employment verification inquiries as needed.
• Other duties as assigned.

Job Type: Full-time