Waggoner Engineering Hiring for HR Assistant at Jackson, MS Full Time

Waggoner Engineering, Inc. is seeking a highly personable, extremely organized, detailed oriented HR Assistant to join our Jackson, MS office. The candidate selected for this position will assist or facilitate various human resources processes including benefits administration, account reconciliations, personnel records management, heavy data entry, and liaison between employees and benefits providers or brokers. The ideal candidate will also assist in the onboarding process for new hires. In addition, the HR Assistant will help with covering the front desk during lunch and breaks as well as bring some fun to the workplace and participate in our Employee Engagement Committee as a permanent member.

Are you ready to inspire, engage and deliver? For almost 50 years Waggoner has delivered sound results through a culture of integrity, service, and creativity to benefit our clients. Waggoner has more than doubled in size over the last five years and growth is expected to significantly increase through the addition of talented professionals.

What does that mean for you? Waggoner offers a full complement of engineering services across 13 offices and 5 states; our team is inspired to spearhead growth, engage as leaders in their respective fields and consistently deliver quality and timely infrastructure solutions to our growing list of clients.

Responsibilities:
Administers health and welfare plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.

Administers COBRA records and receives payments and reconciles active participants to invoices.

Performs customer service functions by answering employee requests and questions.

Completes Forms I-9, verifies I-9 documentation, and maintains I-9 files.

Completes E-Verify for each new hire.

Reconciles benefits statements monthly.

Conducts audits of payroll, benefits, or other HR programs and recommends corrective action.

Create fillable documents.

Assists with processing of terminations including COBRA packages.

Assists with the preparation of the performance review process.

Schedules meetings as directed by the HR Manager.

Makes photocopies; emails, scans, and emails documents; and performs other clerical functions. Properly destroys confidential records following document retention policies.

Files documents into appropriate employee files and employee electronic folders.

Assists or prepares correspondence as requested.

Prepares new-employee files.

Update intranet HR documents, communications, and provider links.

Processes mail.

Assists with event planning and employee recognition efforts including birthdays, service awards, retirement receptions, company picnics, etc.

Performs other related duties as assigned.

Required Skills/Abilities:
Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Excellent organizational skills and attention to detail.

Working understanding of human resource principles, practices, and procedures.

Excellent time management skills with a proven ability to meet deadlines.

Ability to function well in a high-paced and at times stressful environment.

Proficient with Microsoft Office Suite or related software.

Experience with HCM software.

Education and Experience:
Bachelor’s degree in human resources or related field and/or equivalent experience preferred.

At least one year of related experience is required.

Waggoner Engineering, Inc. is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.