Yakima Administration Hiring for Human Resources Operations Supervisor at Yakima, WA Full Time

Job Brief

Human Resource Operations Supervisor Yakima, WA

Leads and supervises a team in providing a wide variety of administrative and operations support to the HR Department. Ensures the department’s needs are met by overseeing policy application, employee information and data maintenance, reporting, auditing, training, and regulatory compliance, from an HR Operations perspective.

What We Offer

• Salary $65,000 – $81,000 DOE with ability to go higher for highly experienced candidates.
• 100% employer-paid health insurance for employees including Medical, Dental, Vision, Rx, 24/7 telemedicine; profit sharing, 403(b) retirement plan, generous paid time off, paid holidays, and more.

Essential Functions/Responsibilities/Duties

• Coaches, mentors, and trains direct report staff. Provides continuous performance management and conducts employee performance evaluations. Addresses performance and/or behavior issues, clarifying expectations and providing feedback.
• Supports staff growth and development. Assesses the educational and experience needs of all levels of staff in collaboration with the individual. Encourages staff to seek educational opportunities incorporating job related training in addition to mandatory training.
• Participates in the recruitment and selection of staff. Provides orientation to outline job requirements and expectations, policies and procedures, and proper use of tools and equipment.
• Supervises and maintains the daily flow of HR Operations, acting as a liaison between staff and Director of HR Operations.
• Responsible for providing training to new employees and existing staff when needed to ensure consistency and compliance with legal and accrediting body requirements.
• Defines and implements metrics to analyze data, enabling data-driven decision-making.
• Develops and maintains a variety of standard reports to monitor and audit HR Operations processes and procedures. Provides constructive feedback to HR Operations team members based on audit findings.
• Establishes and maintains processes for the creation and maintenance of employee personnel files.
• Offers guidance and support to HR Operations team members, supervisors, and employees on HR Operations issues, procedures, and questions.
• Compiles, verifies, signs, and organizes HR-related forms and documents, including personnel changes and payroll processing.
• Monitors and tracks the annual performance management information for Providers. Creates reports identifying status of evaluation completion and follows up with management to ensure performance evaluation content is in compliance with federal, state, and industry regulations. Monitors and processes Provider engagement conversations.
• Processes unemployment claims in accordance with state requirements.
• Oversees and manages the process of monitoring, tracking, and notifying employees when documents required per the job description are set to expire.
• Monitors and reports on HR Operations trends and opportunities for improvement.
• Collaborates with cross-functional teams to develop and implement HR Operations initiatives aligned with organizational goals.
• Assists with federal and state human resource-related compliance and organizational audits, including file reviews. Provides audit support to the HR Department to ensure compliance with Health Resources and Services Administration (HRSA) and The Joint Commission (TJC) requirements.
• Performs other supervisor duties as assigned.

Qualifications

• Education: Bachelor’s Degree in Human Resources or Business Administration, or related area. Associate’s Degree in Human Resources, Business Administration, or related area, and two additional years of relevant experience may be substituted for a Bachelor’s Degree. High School Diploma or GED and four additional years of relevant experience may be substituted for a Bachelor’s Degree.
• Experience: Two years of work experience in a Human Resources department, including one year of experience supervising staff.
• Knowledge/Skills/Abilities Required: Skills to effectively lead and manage a team. Skills to provide vision and leadership for the functional team and organization. Skills to create and implement strategy that aligns with organization goals. Skills to move seamlessly from strategy to tactics and effectively execute a plan. Skills to delegate responsibilities and motivate staff to complete tasks. Skills to leverage interpersonal skills and technical knowledge to bring people and ideas together to perform effectively. Skills to influence others to achieve understanding, acceptance, and commitments to act in support of ideas, programs, and products. Skills to apply systems thinking and articulate the interconnections of various department activities to move the organization forward. Strong skills in leading and facilitating meetings. Strong collaborative team-building skills to create internal teams and external partnerships. Knowledge of basic human resources functions, applications, and applicable laws preferred. Strong proficiency with a variety of computer programs including Microsoft Outlook, Word, Excel, and HRIS systems. Strong organizational and time management skills. Strong critical thinking and problem solving skills. Skills to prioritize work, handle a variety of tasks simultaneously, and complete projects in a fast-paced environment. Effectively and quickly responds to demands in a proactive manner. Strong proficiency in mathematical calculations and problem solving. Strong attention to detail and accuracy. Skills to exercise independent judgement and discretion. Strong verbal and written communication skills. Strong customer service skills with a wide and varied customer base, internal and external. Skills to be collaborative and build relationships with a wide range of people in different departments at all levels of the organization. Skills to handle sensitive situations and confidential information with discretion.

About YVFWC

We serve more than 197,000 patients across 28 medical clinics, 15 dental clinics, 11 pharmacies, and 49 program sites in two states. We are Level 3 Certified as a Patient-Centered Medical Home (PCMH). With integrated services including medical, dental, pharmacy, orthodontia, primary care nutritional counseling, autism screening, and primary care behavioral health, YVFWC’s patient-centered model of care offers patients the full spectrum of care and shelter assistance, energy assistance, weatherization, HIV and AIDS counseling and testing, home visits, and four mobile medical/dental clinics.

Working at YVFWC

Working in our organization means being the passionate champion for those who have no voice. It means having the opportunity to work with underserved populations and with peers committed to the same work.

At Farm Workers Clinic

• We will consistently trust one another to work for the common good.
• We will foster integrity by demonstrating ethical behavior and insisting on doing what we say we will do.
• We will demonstrate transparency by being candid and truthful no matter the risk.
• We will create partnerships to strengthen ourselves and our community.
• We will fight for just treatment for all individuals.
• We will let joy in.
• We have the courage to be an agent of change and refuse anything short of excellence.

Our mission celebrates diversity. We are committed to equal opportunity employment.