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HR/Payroll Administrator
AMPORTS is seeking an HR/Payroll Administrator for our Corporate office near the St. John’s Town Center. The ideal candidate is proactive, loves payroll, and is highly knowledgeable/skilled in this area; understands that in a lean environment must be flexible, have the ability to successfully multi-task, and have the capacity to take on projects to help the overall HR team. Implementation of an HRIS system is helpful. CPP is highly desired. The candidate should be able to work well independently as well as collaborate with the corporate and multi-site team.
AMPORTS has been a leader in the global automotive service industry for over 60 years. With multiple locations in the United States and Mexico, AMPORTS is one of the largest auto processors in North America. We believe in a perpetual commitment to quality, safety, operational excellence, and customer satisfaction.
Our purpose at AMPORTS is to leverage our port and terminal infrastructure, creating capacity, value, and supply chain solutions for finished vehicles. We take pride in providing service to our customers that is matched by no other. We know how to work hard, play hard, and recognize success. We want to welcome go-getters that are motivated to focus on pooling resources, knowledge and skills to get the job done.
This exciting full-time HR/Payroll Administrator opportunity is in our Jacksonville, FL corporate office and within walking distance to the St. Johns Town Center where there are great lunch options.
AMPORTS Offers
- A range of benefits including medical, dental, vision, matched 401k, and a menu of other voluntary benefits.
- Company paid Short Term Disability, Long Term Disability, and Basic Life & AD&D
- Competitive Paid Time off with 11 company paid holidays.
- A supportive environment for professional development.
- Flexible hours for work and life balance.
Summary/Objective
The Corporate HR/Payroll Administrator provides assistance and facilitates the human resource processes, including payroll, at all business locations. This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Directs and coordinates all activities of the functional areas. Participates in developing department goals, objectives and systems.
2. Processes bi-weekly payroll for corporate office by ensuring the time & attendance system is accurately updated with employee time worked, bonus, and any other pay. Prepares all employee deductions for each payroll including for taxes, benefits, and garnishments.
3. Supports the successful payroll process for AMPORTS locations by processing payroll after location has entered all necessary information.
4. Reviews payroll information for completeness and accuracy and contacts appropriate department to resolve issues.
5. Download payroll reports to shared drive.
6. Process weekly electronic updates to 401k and HSA vendors. Provide vouchers to finance for these weekly updates to 401k and HSA vendors.
7. Completes Control Summary and other reports to finance department, as needed. This includes monthly headcount reports and control summaries.
8. Reconciles payroll to General Ledger.
9. Reconciles benefit statements.
10. Arranges for off-cycle or special checks, as needed.
11. Updates and maintains the Human Resources Information System accurately with new hire information, personnel changes, time & attendance information and benefit enrollments including third party sick pay information.
12. Performs audits of HRIS, Payroll Administration, and Benefit Administration to ensure accuracy of information, as needed.
13. Maintains calendar indicating scheduled pay dates, pay increases dates, and dates when employees are to be added to benefit programs that require payroll deductions.
14. Calculates employee time worked, production, commission, bonus, and any other pay, as well as deductions from pay. Prepares all employee deductions for each payroll including for taxes, benefits, United Way, and others.
15. Posts all employee time, including hours worked and special pay, as well as deductions to the payroll system.
16. Makes any required changes to employee information such as pay rates, salaries, change of address, withholding or regular deductions, and posts to the payroll system.
17. Processes Monthly and Weekly Vouchers.
18. Creates and maintains personnel files.
19. Responds to employment verification requests, benefit, and unemployment requests for information.
20. Creates and runs reports from ADP and other HR Systems, as needed.
21. Provides assistance with the performance review process and recruitment/interviews.
22. Performs other related duties and projects as required and assigned.
23. Participates in monthly HR staff meetings and attends other meetings as directed.
Competencies
1. Confidentiality
2. Communication
3. Critical Evaluation
4. Ownership
5. Logic
6. Reasoning Skills
7. Effective Time Management and Organization
Supervisory Responsibility
This position has no direct reports.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work is primarily Monday through Friday, 8:30 a.m. to 5 p.m. This position may require overtime.
Travel
Occasional travel may be required based on team needs.
Required Education and Experience
A high school diploma and five (5) years of general Human Resources and payroll experience.
Preferred Education and Experience
A bachelor’s degree in business administration, human resource management, or a combination of education and experience.
SHRM Certified Professional (SHRM-CP) or Professional in Human Resources (PHR) credential.
Certified Employee Benefit Specialist (CEBS) professional designation and/or Certified Payroll Professional (CPP).
Work Authorization/Security Clearance
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
For consideration, please send your resume and cover letter, outlining salary requirements.
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
Ability to commute/relocate:
- Jacksonville, FL 32246: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- What are your salary requirements for this role?
Education:
Experience:
- Payroll: 5 years (Required)
- Payroll Management: 5 years (Preferred)
License/Certification:
- Certified Payroll Professional (Preferred)
Work Location: One location
