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Job Description
POSITION TITLE: Human Resources CoordinatorFLSA STATUS: Non-ExemptREPORTS TO: HR ManagerDEPARTMENT: Human ResourcesREQ TRAVEL: 0%MISSION, VISION & CORE VALUESArtemax is a unique company dedicated to excellence in its products, services and workplace; creating opportunity and growth for Team Members, Customers and Business Partners. We provide world-class identification products, applications and services to customers worldwide.Artemax will be the industry leader in providing customers with excellent products and services, envied for our product innovation, world class manufacturing, talented team and profitable growth.We strive to be world class in everything we do.We value all Team Members and want them to share in the company’s success.We don’t take advantage of customers or suppliers with the goal of making more profit, we are focused on long-term relationships that are mutually beneficial.We listen to our customers and give them what they want.We know the market and produce what the market needs.We make decisions that make our company and product sustainable.We utilize the best equipment and processes to provide excellent products and services.POSITION OBJECTIVEThe Human Resources Coordinator is responsible for executing day-to-day actions within the HR Department under the management and direction of the HR Manager. This role will be primarily responsible for employee record keeping, payroll processing, maintaining HR policies and procedures, providing first-level support for questions and employee relations issues all while cultivating and maintaining a positive employee experience through the organization.ESSENTIAL DUTIES AND RESPONSIBILITIESThis list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time. Sourcing, Recruiting and Onboarding – assist in recruitment actions to acquire new talentEmployee Relations – Including answering employee questions, assisting managers in employee relations issues, and assisting in other employee matters under the direction of the HR ManagerResponsible for bi-weekly payroll processing and partnering with Department Leaders on employee attendance issues/updates.HR Compliance – Assist in maintaining HR compliance in relation to: OSHA, EEO1, FLSA, FLMA, ADA, EEOC, I-9, unemployment administration, workers compensation, and othersBenefit and Retirement Plan Administration – Assist is Coordinating all benefit administration activities related to; enrollment, billing, claims assistance, plan selection, COBRA administration, ACA and tax documentation. This is for all benefits including but not limited to; retirement plans, medical, dental, vision, STD, LTD and lifeHelp administer and maintain records regarding the Performance Review processHelp support and promote company culture that emphasizes continuous improvement, effective/open communication and employee retentionActively participate in the development and execution of Employee Activities and Events to promote team member recognition and a positive company cultureSUPPLEMENTAL FUNCTIONSTimely responses to all forms of communication, including but not limited to email and voice mailMaintain a professional/friendly relationship with all team members and customers representing Artemax in a positive mannerAll employees are required to contribute to high levels of customer satisfaction and understand that every role contributes to the success of our business by the satisfaction of our customersReport all accidents directly to Human Resources and follow all safety and hazard communication proceduresPerform all other duties as directed by managementPOSITION REQUIREMENTSAbility to define problems, collect data, establish facts and draw valid conclusions to complex problems. Ability to escalate and communicate complex issues to management teamAbility to effectively present information and respond to questions to all levels of the organizationStrong interpersonal skills, exceptional written and verbal communication skills, hardworking, persistent, and dependable with a positive and enthusiastic attitudeAbility to work in a fast-paced environment while maintaining regular attendanceWorking knowledge of benefits administration, broker relationships, and employment lawsAbility to thrive while performing customer service and employee engagement actionsQUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or Experience: Minimum 2-4 years of human resources and/or customer service experience. Previous experience with an HCM/HRIS or payroll software preferred. Experience with ADP is a plus. Bachelors Degree not required, but preferredLanguage Skills: Strong interpersonal skills, exceptional written and verbal communication skills, hardworking, persistent, and dependable with a positive and enthusiastic attitude. Ability to read, analyze and interpret general communication and web instructions. Ability to effectively present information and respond to questions from managers, sales representatives, clients and production staff.Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office applications; Excel, Word and Outlook. Experience with ADP payroll system.Reasoning Ability: Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to analyze and resolve complex issues for both software and hardware concerns.PHYSICAL AND MENTAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This employee is regularly required to sit for long periods of time with extensive keyboarding with wrists and hands. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The employee is required to stand; walk; use hands to finger, hands or feet; reach with hands and arms; climb or balance and stoop, bending, reaching, kneeling, crouch or crawl.WORKING ENIVIRONMENTOffice environment, controlled temperature, which may include at times some minor distractions such as noise, odors, drafts, etc. This is a non-confined office setting and he/she is free to move about at will. When entering production environment, required to adhere to all safety policies and ensure to stay in designated walking paths and being conscious of the work being performed. All individuals must walk with their head up in all areas of the building, parking lot and grounds being conscious of moving vehicles, forklifts, and other potential hazards.AUTHORITIESUnder direction/approval of the HR Manager, the HR Coordinator may be granted complete authority to carry out all of the above responsibilities in accordance with the company’s policies and procedures, however without management approval he/she may not:Authorize recruiting for positions prior to receiving written approvalEject any visitor from the premises/companyEnter in any short or long-term contracts on the behalf of the companyMake any charitable contributions on the behalf of the companyChange, alter or disregard company policies or proceduresChange, alter or approve any compensation plans, benefits or programsAuthorize ANY expenses without prior approvalManagerial Authorities:The HR Coordinator may not carry out any Managerial or otherwise sensitive actions without prior approval of the HR Manager and/or directly under the immediate supervision of a member of the Executive Leadership Team.Job Type: Full-timePay: $21.00 – $24.00 per hourBenefits:401(k)401(k) matchingDental insuranceEmployee assistance programHealth insuranceHealth savings accountLife insurancePaid time offProfessional development assistanceReferral programRetirement planTuition reimbursementVision insuranceSchedule:8 hour shiftMonday to FridaySupplemental Pay:Bonus payEducation:High school or equivalent (Preferred)Experience:Human resources: 2 years (Preferred)Work Location: One location
