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Job Title: Administrative Assistant (for Expense Reports)
Department: Human Resources
SUMMARY:
Provides support to expense report team by reviewing and approving business expense reports for employees according to company travel policy. Facilitates communication between employees, HR Team Lead and managers to resolve any discrepancies or errors with submitted employee expenses.
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other job-related duties may be assigned in conformance with state and federal regulations.
· Provides support to expense report team by reviewing and approving business expense reports according to company travel policy.
· Provides administrative/clerical support for Human Resources department.
· Communicates with employees who have submitted expenses outside the prescribed rules and refers them to the travel policy guidelines and allowances.
· Partners with HR Team Lead and manages to resolve an issue with submitted expenses and discrepancies or errors.
· Working knowledge of employment law. Complies with federal, state, and local legal requirements by studying new and existing legislation, anticipating future legislation, enforcing adherence to requirements, and advising management on necessary action.
· Protects operations by keeping company information confidential.
· Delivers outstanding customer service through timely response and proactive solutions to clients’ needs.
· Ability to use and skillfully operate a computer is essential to this position.
QUALIFICATIONS:
Education and/or Experience:
- Minimum of entry level experience in both Word for Windows and Excel for Windows.
- High school diploma required.
Other Qualifications:
o Ability to use and skillfully operate a computer is essential to this position.
o Working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), and Acrobat Adobe.
o Ability to work successfully in a remote environment with access to internet and phone.
o Ability to work independently and to perform in a team setting.
o Ability to perform multiple tasks in a fast-paced environment.
o Ability to work on multiple projects and prioritize items.
o Strong time management skills and ability to adhere to deadlines while maintaining accuracy
o Must have excellent organizational and people skills.
o Excellent verbal and written communications skills and very detail oriented workflow.
o Positive Attitude, Friendly, Professional
o Willing/Able to Learn new skills and new facets of the department and role.
o Owner of projects – takes initiative to get things done.
o Willingness to do other tasks as assigned.
o Take direction as needed.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is frequently required to:
§ Sit for extended periods of time
§ Use of a computer for the primary portion of a workday
§ Repetitive use of hands/fingers for keyboard interaction
§ Talking
§ Hearing
§ Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
The employee is occasionally required to:
§ Stand, walk, and reach with hands and arms
§ Lift and/or move up to 10 pounds
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. EEO/AAE: Bureau Veritas is an Equal Opportunity / Affirmative Action employer. M/F/V/D are encouraged to apply. Our Bureau Veritas culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness and community involvement. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, gender, marital status, protected veteran status, sexual orientation or any other characteristic protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. We are committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. All qualified applicants, including individuals with disabilities, “disabled Veterans,” or Veterans with service-connected disabilities, are encouraged to apply. We value the service Veterans have given to our country and we strongly support the hiring of returning Service Members. We are a federal contractor and request priority referrals of protected Veterans.
Job Type: Full-time
Schedule:
Application Question(s):
- What minimum hourly salary are you seeking?
- Do you have any experience with reviewing and processing expense reports within a corporate setting?
- Are you able to work remotely for part of the week which entails good internet access and access to a phone?
Experience:
- Administrative: 1 year (Preferred)
Work Location: Hybrid remote in Owings Mills, MD 21117