Responsibility:
Recruitment Coordination
Prescreen candidates for specific positions in the Agency. Coordinates with hiring managers regarding the scheduling of interviews.
Accurately post open positions through a variety of posting sites and job boards.
Coordinates compliance of pre-employment requirements including completion and review of background checks on all new employees.
Dispositions applications to reflect applicable status.
HR Administration/HR Compliance
Perform data entry, maintains employee files, and performs other clerical office duties as assigned.
Assists in the coordination and tracking of annual services for employees such as flu shots, and TB tests, CPR/AED/First Aid training.
Assists in the coordination and execution of all-agency meetings, open enrollment and other employee activities.
Completes other HR administrative and/or compliance functions as directed by the Director of Human Resources.
Serve as primary for payroll processing.
Assist in annual performance appraisals, job description reviews/updates, compensation adjustments.
Benefits Administration
Processes employee benefits including health, dental, supplemental insurances, group life, AD&D. This includes coordinating/processing enrollments and terminations.
Company Property Management
Track and log all company cell phones in ADP
Track and log all company laptops in ADP
Work with Maintenance regarding the issuance and return of access badges, office keys, etc. as applicable and appropriate.
Make changes to call groups or users as applicable
Laptop Management
Set up new users
Manage extra laptops, mice, bags, screens, cords, etc.
Distribute equipment and set up as needed.
Onboarding
Set up new office/workspace.
Prepare new hire items including login information, swag, snack basket, etc.
Work with maintenance to prepare office/workspace- paint, clean, remove items, stock with supplies, prepare new hire items, etc.
Prepare and send offer letters.
Schedule and execute onboarding paperwork with new hire.
Input new hire into all applicable systems related to payroll and benefits
Administrative Support
Meeting Coordination: Manages tasks in support of meetings, activities, and events, which includes logistics, announcements, calendar notices.
Guest Relations Support: Collaborates with the Guest Relations Team to support guests for on-site meetings and other agency-related activities.
File Maintenance: Maintains multiple electronic and hard-copy files.
Perform other duties as assigned.
Reliable attendance is an expectation.
Knowledge, Skills, and Abilities:
Ability to establish and maintain interpersonal relationships, including excellent verbal and written communication.
Strong administrative skills including proficiency using the MS Office applications, e.g. Word, Excel and Outlook. Familiarity with HR management systems helpful.
Ability to multi-task, as well as efficiently operate in a fast-paced environment.
Ability to prepare and maintain confidential records and reports.
Ability to show sensitivity to the service population’s cultural and socioeconomic characteristics.
Excellent organizational and time management skills.
Critical thinking and problem solving skills.
Work Experience:
1-3 years’ experience working in an office setting
1-3 years’ experience in human resources strongly preferred
Education:
High School Diploma or Equivalent required
2-Year College Degree desired
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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