City of Chicago Hiring for PERSONNEL ASSISTANT at Chicago, IL Full Time

Description

BID/JOB ANNOUNCEMENT

PERSONNEL ASSISTANT

DEPARTMENT OF PLANNING & DEVELOPMENT

Bureau of Operations | Human Resources Division

Number of Positions: 1

Starting Salary: $44,808.00

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under supervision, performs a variety of clerical duties relative to personnel administration for the Department of Planning & Development and the Department of Housing, and performs related duties as required.

ESSENTIAL DUTIES

Prepares and processes documents necessary to implement personnel actions such as employee indebtedness, name and address changes, employment verifications, and ensures that required forms are completed, submitted, logged, and filed

Creates and maintains spreadsheets to track workforce data (e.g. Reasonable Accommodations, Dual Employment, Absenteeism, Professional Development/Trainings, Appointments, Resignations, Promotions, Disciplinary Actions, Legal Matters, Grievances, etc.)

Maintains employee personnel, payroll, and timekeeping records and files

Prepares orientation packets for all new hires

Preforms timekeeping data entry and runs timekeeping reports

Coordinates bi-monthly payroll and timesheet distribution

Coordinates employee trainings with DHR, Directions, and other training vendors

Responds to employee inquiries regarding personnel paperwork and timekeeping matters

Additional duties may be required for this position

Location: City Hall, 10th Floor

Days: Monday – Friday

Hours: 9:00am – 5:00pm

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

MINIMUM QUALIFICATIONS

One (1) year of personnel/human resources work experience OR at least 30 semester hours or equivalent quarter hours from an accredited college or university in Human Resources, Business Administration, or a directly related field.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Preference will be given to candidates possessing the following:

Proficiency working with Microsoft Word, Excel, PowerPoint, Outlook, and Publisher

Previous administrative/clerical experience in a professional office setting

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago Department of Human Resources

Lori Lightfoot, Mayor Christopher Owen, Commissioner

Applications for this position will be accepted until 11:59pm CST on 02/06/2023

Job Posting: Jan 23, 2023, 12:00:00 AM | Closing Date (Period for Applying) – External: Feb 6, 2023, 11:59:00 PM

BU: 01 | Salary: $44,808.00 Pay Basis:Yearly