CoreIR Hiring for HR Assistant/Bookkeeper at Sea Cliff, NY Full Time

Our Investor & Public Relations’ firm is seeking a highly motivated, detail-oriented, self starter as a senior administrative assistant to assist with daily tasks and HR/billing projects as needed. This position is partially remote, you will only be required to be in office as needed. (Fridays WFH). We are looking for an experienced human resources administrative assistant and bookkeeper to join our team. For this position, you should be able to use your organizational skills to manage your office space and your time, as you will collaborate with vendors and colleagues in a fast-paced environment. You should have excellent verbal and written communication skills. Ultimately, you should be able to support our VP of Operations and ensure our day-to-day office operations run smoothly.

Responsibilities:

• Onboard and train new employees on Salesforce, Zoom, and GSuite
• Send monthly invoices to clients and follow up with reminders via Quickbooks
• Organize and manage Quickbooks and Dropbox
• Provide support as needed to VP of Operations, CEO and President
• Organize complex activities and special projects as needed
• Perform general clerical duties including scanning and filing as needed
• Coordinates and maintains records for staff office space, phones, company credit cards and office keys

• Support senior managers and executives with daily clerical tasks
• Answer phone calls, provide information to callers or connect callers to appropriate people
• Schedule appointments and update calendar
• Make travel arrangements and reservations for senior managers
• Compose and type regular correspondence, like invitations and informative material
• Develop and maintain a filing system
• Provide statistical and budget reports
• Order office and team supplies as needed
• Merge and maintain event RSVPs

Skills

• Expert in Quickbooks and G Suite (Google calendar, GMAIL, etc.)
• Proven work experience as a bookkeeper, senior administrative/HR assistant
• In-depth understanding of office management and daily operations
• Working knowledge of office equipment, like printers and fax machines
• Excellent verbal and written communication skills
• Strong organizational and time-management skills

Job Types: Full-time, Part-time

Pay: $25.00 – $30.00 per hour

Benefits:

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Sea Cliff, NY 11579: Reliably commute or planning to relocate before starting work (Preferred)

Education:

Experience:

• QuickBooks: 1 year (Preferred)
• Accounting: 1 year (Preferred)

Work Location: One location