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Position: Associate Director, HR Support Systems
Reports To: Chief, Human Resources
Salary Schedule / Grade: Refer to Administrative Salary Schedule
F.L.S.A Status: Exempt
SUMMARY
The Dayton Way
Support and maintain the District’s core principles in the areas of professionalism, curriculum, instruction, culture, and customer service.
Collaborate and engage effectively with staff and administrators to identify HR needs based on HR analytics. Provide cost effective recommendations to improve HR processes and systems.
Build positive rapport and trust with employees, coworkers and community partners.
Participate in district-organized professional development activities and seek out opportunities for self-development to improve skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Benefits and Wellness
Key contributor in developing, implementing, and servicing all aspects of the District’s benefit programs and administration.
Collaborate with benefit brokers and vendors to ensure benefit designs, plans, and processes comply with federal and state regulations, including HIPAA, COBRA, IRS, and ERISA rules.
Identify, develop, and deploy new programs to increase the health and wellness of employees. Link incentives with these programs to encourage participation. Evaluate and report on the impact of health and wellness programs on overall benefit costs and trends. Serve as the co-chair for the Wellness Committee.
In collaboration with the District’s benefits broker, maintain a forecast of expected benefit premium cost changes based on industry trends and past renewals to estimate future employee contributions. Provide this information to HR and Treasury leadership to support labor contract renewal discussions.
Manage and ensure benefits-related deductions are conducted with accuracy consistent with federal and state wage, hour, and tax laws.
Oversee the execution of all benefits audits of regular payroll processes for bi-weekly pay frequencies
HR Support Systems
Work with the Chief of HR to identify the HR objectives and projects that will have the most significant impact on District outcomes and support the functional areas: Benefits & Leave, HR/Payroll, Recruitment & Onboarding, and Compliance.
Serve as liaison/HR technical point of contact between internal/external customers and functional team members to ensure effective definition and delivery of HR applications.
Propose new HR systems processes. Oversee the configuration and maintenance of changes to existing HR systems and processes and communicate it with leadership to improve the efficiency and effectiveness of HR operations.
Communicate with stakeholders to understand their technical requirements and to gather feedback from end users about HR system performance and needed improvement. Prepare functional specifications to guide the development of HR system improvements.
Perform other duties as assigned.
District Evaluation and Training Tools
Monitor, maintain, and track performance management and other internal district evaluations. Run reports and otherwise verify that all departments have completed their staff evaluations.
Serve as the primary administrator of the training management system. Partner with the system vendor to load employee information, configure required training courses, etc.
Run reports and verify the completion of required training. Prepare compliance reports and follow-up with departments to complete any unfinished training requirements.
Review and validate the completion of mandatory new hire and ongoing annual training through the District’s training management system.
Assist the Chief of HR with the credential and licensure verification processes and staff evaluation data for OPES, OTES, and OSCES.
CORE BEHAVIORS & COMPETENCIES
Job-specific
Analytical Thinking = think critically and solve problems in difficult situations; capable of handling interruptions effectively; exercises independent judgment when appropriate
Project Management = can plan needed tasks to implement HR systems and processes, changes, etc.; can effectively partner and coordinate efforts with available HR resources; manages timely completion of projects
Presentation Skills = ability to share information in meaningful ways; can educate end users on HR systems and processes
Adaptability and Flexibility = willingness to change methods and approaches as appropriate
QUALIFICATIONS
Verifications
Must be a U.S. citizen or have the legal right to work in the U.S.
Must pass Federal and Ohio Bureau of Criminal Identification and Investigation background check in accordance with Ohio Administrative Code Section 3301-83-06
Knowledge & Experience
Bachelor’s degree in Human Resources, or related field, or an equivalent combination of education and experience (bachelor’s degree preferred)
5+ years of proficient experience administering and maintaining HR Systems to support programs, policies, and processes within an organization
5+ years of strong Excel experience and proven ability to accurately analyze and interpret employee related data
Knowledge of requirement gathering techniques, project management, and HR systems development methodologies
Working knowledge of Microsoft Word and PowerPoint, or equivalent applications
Thorough knowledge of HR Best Practices (preferably in government entities)
PHYSICAL ATTRIBUTES/DEMANDS
Occasionally lift, carry, push, and pull various items up to a maximum of 20 pounds (50 pounds on wheels)
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, see, read, speak, reach, stretch with hands and arms, crouch, kneel, climb, and stoop
WORK ENVIRONMENT
Work is performed in an office setting at a computer workstation
Occasional interaction with dissatisfied employees
Work may be subject to frequent interruptions
Some assignments are subject to completion within strict timelines
Periodic travel for meetings, professional development activities, and work assignments
