DoubleTree by Hilton Leominster Hiring for HR & Accounting Generalist at Leominster, MA Full Time

Emerald Hospitality Associates, Inc. is currently seeking a self-motivated and enthusiastic HR & Accounting Generalist for the DoubleTree by Hilton Hotel located in Leominster, MA.

Summary: As an Accounting/Human Resource Generalist, you will provide the General Manager with administrative and clerical support. You will be responsible for performing daily invoice entries, general cashiering duties, month-end duties, and reconciling billing issues. Assists in human resources functions, from hiring to onboarding. You will use Human Resources Information Systems to ensure all employee records are up-to-date and confidential. You will act as the main point of contact for employees’ queries on HR-related topics. To be successful, you will need excellent written and verbal communication skills, demonstrate strong office program competencies, detail-oriented, and familiar with payroll functions and human resources regulations. Experience with M3 accounting system and Hilton OnQ property management system considered a strong plus.

What will your job responsibilities and duties be?

• · Manage all incoming cash that is received by associates at the hotel. Execute the administrative duties of the General Cashier including maintenance of all hotel banks and safes, issuance of new banks and contracts when required. Perform monthly audit of hotel banks and safes. Make daily deposits to local bank.
• · Responsible for issuance and reimbursement of Petty Cash to all hotel employees/managers, processing reimbursements and preparing check requests.
• · Acts as hotels’ Income Auditor and reviews Daily Report for errors, omissions, transpositions, etc. on a daily basis. Ensure proper posting of all revenues and statistic information. Organize and securely pack past files and code/label for secure storage.
• · Responds to all Payment systems credit card chargeback requests and works with FD Manager and/or Restaurant Manager to rectify. Handle/Research all billing inquires/credit card disputes in a timely, efficient manner.
• · Monitor year end Accounting/Payroll/HR Assignments. Confidentially deliver all reoccurring accounting reports to Emerald accounting resources in a timely manner.
• · Administer payroll processing and maintenance of time clock system including; input and removal of employees, monitoring rates and codes, manage PTO processing, and accurate time keeping. Adhere to all payroll policies and procedures and DOL compliance. Responsible for proper storage and security of payroll and personnel files.
• · Maintenance of time clock system including entry of new hires, removal of terminations, upkeep of all pay rates, and ensuring all time records are DOL compliant and accurate.
• · Administer payroll processing. Independently process manual checks when necessary. Work closely with GM to identify labor cost efficiencies.
• · Manage and ensures accuracy of documentation for all current and termed personnel files, including PTO management, disciplinary, wage administration policy, new hire paperwork, garnishments, etc.
• · Work closely with Corporate HRD to administer all insurance benefits to eligible employees. Ensure ACA Compliance. Process all benefit new hires, changes, terminations, and COBRA.
• · Support all departments in all staffing and recruiting needs, including advertisements, job fairs, selection process, reference checks, orientation, and new hire training.
• · Work closely with GM to manage consistency and accuracy of Associate Performance Evaluation policy. Participate in employee counseling and terminations. Ensure employee reviews and discipline are issued consistently, fairly and within an appropriate time period.
• · Report and process paperwork for all guest incidents and workers’ compensation insurance claims.
• · Lead and execute quarterly All Hotel Meetings/Parties. Manage HR bulletin board. Assist in reward and recognition programs.

Reports To: General Manager

FLSA Status: Exempt

Job Type: Full-time

Benefits:

• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Leominster, MA 01453: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)

License/Certification:

Work Location: One location