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Job Description The Executive Office plays an integral role in setting and advancing Goldman Sachs’ corporate strategy, and in preserving the firm’s distinctive culture. We are responsible for safeguarding the firm’s relationship with alumni, clients, shareholders, policy makers, and the broader public, while ensuring that our own people remain informed about the firm’s evolving priorities. We also partner with the businesses to source high-impact opportunities in line with the firm’s social and sustainability agendas.
About Goldman Sachs Marketing
Led by the firm’s first Chief Marketing Officer, the marketing function at Goldman Sachs is backed by momentum and a broad imperative to unify the discipline, helping to codify a business-critical function seen as core to the firm’s future growth. As such, marketers sit centrally in the Executive Office as well as in each revenue business, and are connected as a horizontal function, delivering value for the brand and the business. Together, this team collaborates to build a unified, scalable, and consistent approach to marketing the firm’s brand and its offerings. Our mission is to be a demonstrable force multiplier for the businesses we serve.
YOUR IMPACT
The Global Marketing group is seeking to add a highly motivated Administrative Assistant. This role is to support multiple senior executives (Managing Directors and senior VPs) and provide back-up support to the broader team as needed. Previous experience in supporting senior executives and managing complex calendars is preferred as well as the ability to work well under pressure in a busy and dynamic environment.
Job Duties
- Provide administrative support to multiple senior marketing executives
- Coordinate complex, senior-level internal/external meetings and conference calls
- Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed
- Track requests needed from internal stakeholders and work with senior executives to ensure that responses are provided in a timely manner
- Maintain an extremely detailed calendar and related logistics
- Handle a high volume of phone calls and interact with senior level business leaders in a professional and effective manner
- Respond and follow up on client requests
- Coordinate occasional domestic and international travel
- Process expense reports
- Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, research, archiving
- Maintain understanding of firm policies
- Manages monthly invoices and arranges for payment.
- On-boards new hires, processes new employees, transfers, termination, etc.
- Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
- Orders supplies and keeps inventory well-stocked.
Skills And Qualifications
- Requires excellent interpersonal and communication skills.
- High attention to detail.
- Ability to maintain high standards despite pressing deadlines.
- Ability to solve problems quickly and efficiently.
- Strong knowledge of general business, corporate and government cultures.
- Ability to handle highly sensitive, confidential and non-routine information.
- Self-starter with excellent anticipation skills; problem solving; follow up.
- Demonstrated dependability and sense of urgency about getting results.
- Demonstrates high degree of integrity and confidentiality.
- Strong organizational skills.
- Comfortable working with people at all organizational levels.
- Comfortable working in a sometimes hectic, high pressure environment.
- Ability to display a consistent, professional degree of communication
- Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
- Must be able to prioritize a variety of time-sensitive tasks.
- Must have excellent judgment; independent thinker and resourceful.
- Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
- Team player with a positive attitude.
- Highest degree of integrity, professionalism, diplomacy and discretion required.
- Prefer 3+ years of experience.
About Goldman Sachs
At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
We believe who you are makes you better at what you do. We’re committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
© The Goldman Sachs Group, Inc., 2023. All rights reserved.
Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity
Salary Range
The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
Benefits
Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here .
