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Full Job Description
Overview:
SUMMARY
SUMMARY
The HR Coordinator will perform administrative and employee service tasks to support the human resources department
Qualifications:
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:
1-3 years’ experience in Human Resources
High School Diploma or equivalent required
SHRM-CP or PHR credential preferred
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Working understanding of human resource principles, practices and procedures
Excellent time management skills with a proven ability to meet deadlines
Ability to function well in a high-paced and at times stressful environment
Proficient with Microsoft Office Suite, ADP or related HRIS software
Ability to maintain a high level of confidentiality
Strong sense of urgency and excellent follow through
WORK ENVIRONMENT
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times.
Responsibilities:
ESSENTIAL DUTIES AND RESPONSIBILITIES
Performs employee service functions by answering employee requests and questions.
Assists with recruitment by posting jobs advertisements, reviewing resumes, and scheduling interviews.
Assist with onboarding new employees by notifying hiring managers of when new hires will start orientation.
Activate, assign, and track online training courses for new hires through the learning management systems (LMS).
Serve as a backup to the Sr. HR Coordinator by assisting with other onboarding duties such as scheduling live scan appointments, tracking completion of new hire paperwork, ADP data entry etc.
Assist employees and managers with COVID-19 inquires including employee requests to take a leave of absence and request to use wage replacements.
Conducts weekly research to determine any workplace changes for COVID-19.
Communicates with employees regarding their needs for leave and ensures employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
Handles the leave administration process from the employee’s initial notice of the need for leave to the return to work which includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA/CFRA/ADA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their managers during leave within reason.
Partners closely with payroll and performs data entry in ADP for leave of absences regarding wage replacement such as paid sick leave or vacation time.
Process resignations which includes partnering with payroll to cut the employees final paycheck, notifying the employees managers, creating and collecting the employees exit paperwork, changing the employee’s status in ADP, uploading exit documents in ADP, and deactivating employees in the LMS.
Administer employee engagement programs such as the monthly Service Star Award which includes interacting with other departments, preparing and sending out communications, and preparing documents.
Generates HR reports and metrics from HRIS.
Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
Files documents into appropriate employee files.
Assists HR Manager with various projects.
Performs other related duties as assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
