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The Talent Coordinator provides administrative support to the Talent Management team, including data entry, scheduling, and special projects. Role offers opportunities to learn production business practices in a complex, multi-project film post-production environment.
What You’ll Do
Assists the Talent Management team in day-to-day activities including:
Updating assignments and schedules in database
Calendar scheduling for Talent Management, including various department meetings and demos
Travel scheduling and coordination
Expense reporting
Various administrative tasks as needed
Email weekly crew reports for each show, and schedule weekly crewing meetings
recording and distributing meeting minutes
Act as back-up point person for Talent Managers, related to crewing and artist schedules
Coordinate setting up all End of Show reviews and tracking progress to completion
Update and maintain confidential files and database, including show credit lists and demo reel requests
Point of contact for conference room bookings, including set up for cross-site meetings
organize and maintain location equipment including cataloging, shipping and repairs
Coordinate Talent Management workplace service and IT needs
Coordinate on-site Talent Management and Training visitors
Occasionally act as back-up for Executive Assistants
Assist with various event planning and coordination across ILM departments
Special projects as needed on an on-going basis as assigned
What We’re Looking For
Bachelor’s degree in film production or equivalent preferred
Minimum one year of related experience
Computer skills: Microsoft Word, Excel, Google Suite
Must have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines
Ability to work well in a team environment
Strong verbal and written communication skills
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