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Full Job Description
General information
Agency: Mediabrands
Job Function: Human Resources
Location: New York, United States
Job Ref#: 15317
Description & Requirements
Position Summary
We are looking for dynamic, best-in-class talent to join the Mediabrands team as an Associate, Talent Operations. In this entry level role you will play a pivotal role in the human resources lifecycle. You will ensure accurate and timely execution of tasks and also help identify ways to improve human resource processes to ensure consistency and integrity of information, programs, policies & procedures.
Key Responsibilities
- Ensure new employee onboarding process is met properly, including but not limited to collecting new hire paperwork, completing I-9 Verification, entering payroll paperwork, and informing new hires of process to obtain building ID
- Effectively and accurately process employment lifecycle paperwork
- Draft employee change letters for such actions as transfers, new freelance assignments, merit/bonus, and relocations
- In rotation with other Talent Ops Associates, schedule, collect agenda items, and take meeting notes at US and Global HR meetings
- In rotation with the other Talent Ops Associates, oversee the ASKHR email box, responding to and forwarding inquiries as appropriate
- Ensure employee data in HRIS is clean and updated on a regular basis
- Master the HR platforms and technology used within IPG Mediabrands, including but not limited to: PeopleSoft, Vantage/Fiori, OMCC, Microsoft Teams
- Conduct basic employee reporting and analysis, providing insights and recommendations where applicable
- Develop relationships with internal clients and partners, most notably with IT, Office Services, and Finance
- Provide outstanding HR service to agency leadership and employee population
- Keep abreast of changing employment laws that impact employee practices
Desired Skills & Experience
- Bachelor’s degree or relevant work experience
- Internship or work experience in a Human Resources department is preferred
- Highly organized with impeccable attention to detail, but without losing sight of the big picture
- Strong technical aptitude and comfortable learning and working in various online systems; HRIS experience a huge plus
- Extremely customer-service focused with proactive communication and a sense of urgency
- A collaborative, team-player mind-set is essential for success
- Experience working in a fast-paced, ever-changing environment; comfortable with ambiguity
- Confident interacting with internal employees across all departments and levels
- Highly resourceful and efficient – looks for ways to work smarter, better, faster
- Demonstrated ability to maintain confidentiality of sensitive information
- Proficiency in Microsoft Office with advanced Excel prowess
Wage and Benefits
We offer a Total Rewards package that includes medical and dental coverage, 401(k) plans, flex spending, life insurance, disability, employee discount program, employee stock purchase program and paid family benefits to support you and your family. To give you the ability to better meet your personal needs, and in support of your physical and emotional well-being, you will receive discretionary time off days and company-wide Appreciation Weeks and Wellness Days.
We also offer a competitive Total Compensation package, including a competitive salary and eligibility for an annual discretionary incentive award or a relevant incentive award.
The salary range for this position is $50,000 to $50,000. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position, market considerations, budgetary considerations, tenure and standing with the Company (applicable to current employees), as well as the employee’s/applicant’s skill set, level of experience, and qualifications.
Employment Transparency
It is the policy of Mediabrands, division of the Interpublic group, to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, veteran status, disability, or any other basis prohibited by applicable federal, state, or local law.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
The employer will make reasonable accommodations in compliance with the American with Disabilities Act of 1990. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and other job functions are subject to modification. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.
For applicants to jobs in the United States: In compliance with the current Americans with Disabilities Act and state and local laws, if you have a disability and would like to request an accommodation to apply for a position with Mediabrands, please email [email protected].
About Us
IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). Mediabrands manages approximately $40 billion in marketing investment globally on behalf of its clients and provides strategic services and solutions across its award-winning, full-service agency networks UM and Initiative and through its innovative marketing specialist companies Reprise, Magna, Orion, Rapport, Healix, Mediabrands Content Studio and the IPG Media Lab. Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors. The company employs more than 13,000 marketing experts in more than 130 countries representing the full diversity of humanity. For more information, please visit our website: www.ipgmediabrands.com.
