Lane County Government Hiring for Legal Secretary 1 at Eugene, OR Full Time

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Legal Secretary 1

Salary

$20.16 – $26.92 Hourly

Location

Eugene, OR

Job Type

Regular

Job Number

202300361

Department

District Attorney’s Office

Division

DA Support Services

Opening Date

07/28/2023

Closing Date

8/21/2023 5:00 PM Pacific

FLSA

Non-Exempt

• Description
• Benefits
• Questions

Description

Job Posting: Join Our Team and Elevate Your Career!

About The Position

Are you seeking an opportunity that will take your career to new heights? Look no further! We are currently searching for talented individuals to join our dynamic team as a Legal Secretary. This role offers an incredible chance to make a significant impact on your career success while working in a stimulating and rewarding environment.

Why Apply?

A Thriving Work Environment: As a Legal Secretary at our organization, you’ll become an integral part of a vibrant and thriving work environment. You will have the chance to collaborate with a team of skilled professionals who are passionate about their work and committed to excellence.

Unparalleled Career Growth: We believe in investing in our employees’ professional development. With access to continuous learning opportunities and tailored career advancement programs, you will have the support and resources needed to reach new heights in your career.

Diverse and Engaging Work: Your role as a Legal Secretary will encompass a wide variety of responsibilities, ensuring that no two days are the same. From legal secretarial work to technical and specialized office duties, you’ll gain valuable experience across various domains.

Impactful Contributions: As part of our team, your contributions will directly impact our organization’s success. You will have the opportunity to make a real difference and be recognized for your efforts.

Collaborative Team Culture: Our team fosters a collaborative and inclusive culture, where creativity and innovation are encouraged. We believe in the power of teamwork and know that together, we can achieve extraordinary results.

Work-Life Balance: We understand the importance of maintaining a healthy work-life balance. We offer flexible work arrangements to ensure our employees can thrive both personally and professionally.

Responsibilities

• Perform a wide variety of legal secretarial work, supporting legal professionals in their day-to-day tasks.
• Execute technical and specialized office duties, contributing to the smooth functioning of the team.

Collaborate with colleagues to support office initiatives and projects.

• Demonstrate strong organizational skills to manage tasks efficiently and meet deadlines effectively.

What We Are Looking For

• Proven experience as a Legal Secretary or in a related field (however, we also welcome motivated individuals looking to kickstart their legal careers).
• Proficient in office software and tools, enabling you to excel in your daily tasks.
• Exceptional attention to detail and accuracy in your work, ensuring high-quality output.
• Strong communication and interpersonal skills, allowing you to work effectively within a team and with clients.

Don’t miss this chance to accelerate your career in a stimulating and supportive work environment. If you are passionate about law, eager to learn, and thrive in a collaborative atmosphere, we encourage you to apply!

Join our team and unlock a world of opportunities! Take the first step towards a brighter future by submitting your application today. We can’t wait to welcome you aboard as our new Legal Secretary.

About The Division

Patricia W. Perlow is Lane County’s elected district attorney. Her office is responsible for the prosecution of all crimes in Lane County Circuit Court.

Divisions in the District Attorney’s Office include: Criminal, Family Law (Child Support Enforcement); Juvenile; Death Investigations; and Victim Services .

Our Mission: Strive to improve public safety and quality of life by prosecuting the guilty, protecting the innocent, securing the appropriate support for children and families, and determining the cause and manner of death in all cases of traumatic or unattended death.

Schedule: Monday – Friday; 8:00am – 5:00pm

This is an AFSCME represented position

Qualifications

Training:

• Equivalent to the completion of the twelfth grade. Additional specialized training in secretarial science, legal terminology and practices, office management or a related field is desirable.

Experience:

• One year of general clerical and office assistance experience.
• An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.

Notes :

• This position is subject to a full pre-employment background check. You must pass the pre-employment background check to move forward in the hiring process.

Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

CLASSIFICATION DETAILS

Legal Secretary Classification Details (https://agency.governmentjobs.com/lanecountyor/default.cfm?action=specbulletin&ClassSpecID=992571&headerfooter=0)

Selection Process

SUPPLEMENTAL INFORMATION

Equal Employment Opportunity

Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

Strategic Plan

In alignment with Lane County’s Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.

The 2022 -2024 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.

Veteran Preference Information (https://www.lanecounty.org/cms/One.aspx?portalId=3585881&pageId=5143112)

Careers with Lane County Offer Extraordinary Benefits

At Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane – throughout your career. Read on to learn what great benefits await you in a career with Lane County.

Introducing ALEX (https://www.myalex.com/lanecounty/home#choose-benefits) , Lane County’s benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in today’s date.

ALEX Benefit Advisor (click here) (https://www.myalex.com/lanecounty/home#choose-benefits)

Collective Bargaining Units

Admin-Pro

AFSCME

AFSCME Nurses

AFSCME Physicians

FOPPO

LCPOA

Local 626

Prosecuting Attorney’s

Benefits to keep you & your family well – Physically

Health insurance coverage becomes effective the first of the month following your first 30 days as an eligible employee.

The Plan Options And Costs Per Month For 2018 Are Outlined Below

Medical/Rx/Vision – Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents.

If you enroll in the HDHP the County will contribute to your HSA: $1,500 (individual) or $3,000 (family) annually. This amount is prorated based on date of hire.

Eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.

Wellness Clinic – The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.

Dental – Lane County provides dental coverage for employees and their eligible dependents.

Employee Assistance Program (EAP) – Lane County provides this counseling and concierge service to employees and members of their immediate households.

Fitness Center Membership – Lane County provides employees with a free membership to a local fitness center. Employees may add their families at a discounted rate.

Benefits to keep you & your family well – Financially

Retirement – Lane County pays for, and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment. (Current members are eligible upon hire.)

Disability – Lane County pays a portion of wages for eligible employees through Short-Term Disability, and provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.

Time Management – Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.

Holidays – Lane County provides 10 paid holidays per year:

New Year’s Day Independence Day

Martin Luther King Jr’s Birthday Labor Day

Presidents’ Day Veterans’ Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Life Insurance – Lane County pays for employee group term life insurance.

County-paid Training & Development to keep your career well

On-site Classes – Lane County offers a variety of on-site classes to develop employees’ soft and technical skills.

Online Training – Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.

Conferences & Seminars – Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.

Lane County Offers These Other Valuable Benefits

Deferred Compensation Retirement Savings – Employees may enroll in a deferred compensation program 457(b) to save for retirement.

Vision – Eligible employees may purchase supplemental vision insurance.

Supplemental Life Insurance – Employees may purchase supplemental life insurance for themselves and their dependents/spouse.

Aflac – Optional employee-paid voluntary group coverage is available through Aflac.

Group Discounts – Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.

The above information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group. Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern.

For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.

01

IMPORTANT: Please ensure you have included all RELEVANT education, employment and lived experience in your application. To ensure compliance with Oregon Equal Pay laws, Human Resources will conduct a wage analysis based on the information you have provided in your application to determine the appropriate starting wage if you are selected.

• I acknowledge I have provided all relevant education and employment history.

02

What is your highest level of education?

• High School or equivalent to completion of twelfth grade
• Associates degree
• Bachelors degree
• Masters or higher degree

03

How many years of progressively responsible experience do you have related to area assigned?

• No experience
• 1 – 2 years of experience
• 3 – 4 years of experience
• 5 – 6 years of experience
• 7 – 8 years of experience
• 9 years or more

04

This position will require the creation, formatting, and use of legal documents for filing in state court and with administrative agencies. Please describe any experience you have with these types of tasks? (20 points)

05

This position requires prioritizing multiple tasks with multiple deadlines. Describe any experience you have in this area? (20 points)

06

List all computer programs you are familiar with. Do you have any experience with the electronic filing of documents with courts? Have you ever used any specific legal software? (20 points)

07

Please describe your experience working with people that are disgruntled or angry and how you deal with that clientele. (20 points)

08

Please describe your experience working with people from diverse cultures and backgrounds. (20 points)

Required Question

Agency

Lane County

Address

125 E 8th Avenue Eugene, Oregon, 97401

Phone

(541) 682-3637

Website

https://www.lanecountyor.gov

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