Maui Ocean Center Hiring for Marketing Sales Coordinator Job at Wailuku, HI Full Time

JOB TITLE: MARKETING & SALES COORDINATOR
DEPARTMENT: Marketing
DIRECT REPORT: Chief Marketing Officer
CLASSIFICATION: Exempt, full-time
POSITION SUMMARY
The Marketing and Sales Coordinator will have a minimum of five years’ experience in office administration duties with advance thinking and proactive communication skills with internal and external entities. Ideal candidate is a highly professional, self-disciplined, multi-tasker with strong computer experience in various types of office software. A passion for communication, organization and administration, with specific experience in marketing and sales is preferred. General Hawai`i knowledge, specifically for the island of Maui, in both resident and visitor markets with existing community network advantageous.
The Center’s goal is to educate and inspire both visitors and residents that address our three marketing pillars of marine conservation, Hawaiian culture and island sustainability; in conjunction with exceeding guest expectations and supporting positive economic growth of our company and island.
ESSENTIAL DUTIES

• Assist with day-to-day activities of marketing and sales department
• Group, Media and VIP Reservations: Learn organization software, assist with tentative and definite reservation block monitoring and follow up. Create Group Reservation Orders, invoices, and follow up on deposits and final payments
• Client Contracts: Maintain and create agreements, maintain database, assist with ongoing communication, assist with monitoring of inclusions and expirations.
• Vendor Agreements: Maintain agreements and contact information, assist with vendor communication, coordination, and post follow up invoice processing.
• Event Services: Assist with the coordination, execution, and follow up of internal events and outreach programs
• Calendars: Manage marketing and sales calendars including internal and external activities
• Databases: Organize, maintain existing and build, as required
• Reports: Maintain existing, update and generate on key business activities, as required. Assist in conducting research, collect and process data, as required.
• Inventory: Maintain inventory, storage, reorders and new requirements as it pertains to department-related collateral, equipment and supplies. Assist with assembly of promotional materials, collateral, and other relative areas.
• Accounting: Assist with creating invoices, deposit and payment follow up specific to department
• Team: Schedule and coordinate department and other park team meetings as relates to marketing and sales. Follow up on submittals and deadlines. Attend, participate, take minutes and follow up, as required.

Overall

• Client and Customer Service Oriented: Provide professional, accurate and timely follow up. Greet and assist with aloha, and create great impressions.
• Organization Skills: Be self-driven, self-organized and determine priorities
• Decision Making: Make independent decisions, addressing optimum way to handle specific tasks

• Communication and Collaboration: Collaborate with other team administrators and personnel, management and clients, on a regular basis to ensure superior communication, project deadlines met, and quality service

standards exceeded

• Writing: Professional and proficient in variety of writing styles, from creative to professional, to technical to

education and more.

• Solution-Oriented: Use sound personal judgment and initiative to develop effective, efficient and constructive

solutions to foreseeable needs

• Team Oriented: Enthusiasm and dedication is a consistent example
• Perform other related duties as assigned by Chief Marketing Officer

QUALIFICATIONS

• Applicant must be 18 years of age or older
• Minimum High School Diploma or GED. Degree in marketing, communications or related discipline

preferred, but not required.

• Strong digital skill set with specific experience in MS Office (outlook, excel, word, powerpoint), Google Docs

and Adobe. Social media, graphic design and content writing a plus.

• Exemplary organizational and multitask skills with high attention to detail
• Excellent verbal and written communication skills
• Self-motivated, willingness to learn and strong foundational skill set
• Problem solver and able to work well under pressure
• Consistently reliable, responsible, trustworthy and team-oriented
• Ability to operate office equipment including but not limited to printers and multi-media instruments

WORK ENVIRONMENT

• Sitting at computer for lengthy periods of time
• Repetitive motions from typing or other administrative duties
• Glare from computer screen
• Frequent interruption
• Walking to various locations within the park

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekend availability

Work Location: One location