National Hispanic Media Coalition Hiring for Office & Human Resources Coordinator at Whittier, California Full Time

LOCATION

Whittier, L.A. County, CA

SALARY

$55K – $65K

CLASSIFICATION

Full Time Employee, Exempt

THE ORGANIZATION

NHMC is a 35 year old nonprofit 501(c)(3) civil rights organization that was founded to eliminate hate, discrimination, and racism towards Latinos and marginalized communities. We educate and increase visibility of Latinx from our policy work in Washington D.C. to our media advocacy work in Hollywood where we collaborate, create, and connect Latino talent with the entertainment industry. At NHMC we focus on all forms of media because of its powerful effect on the attitudes, values, and beliefs of society. NHMC collaborates with other social justice organizations to eliminate online hate and hold online platforms accountable for their content. We advocate for the Lifeline Program, Net Neutrality protections, and also work in closing the digital divide for Latino and other marginalized communities. NHMC works in partnership with other civil rights organizations to safeguard democracy in the United States of America.

POSITION SUMMARY

Office & Human Resources Coordinator (the Coordinator) works closely and reports to the President & CEO, and will also interface with the rest of the NHMC staff. The Coordinator will have the ability to handle a wide variety of activities and confidential matters with discretion. The Coordinator must be a well organized professional that will oversee day-to-day operations for the President’s office, which includes light bookkeeping, human resources management, recruitment, and other administrative duties. The Coordinator serves as a representative of the President while interacting with individuals at all levels of the organization, as well as high-level external contacts, and develops effective working relationships with partners across entertainment and government. In all work, the Coordinator manages and accesses confidential material; sensitivity, discretion, professionalism, and sound judgement are required.

MINIMUM REQUIREMENTS

• Minimum 4 years of office management and/or Human Resources experience
• Bachelor’s degree or commensurate experience
• Demonstrated or stated commitment to social justice issues affecting Latinx and other marginalized communities
• Demonstrated interest in non-profit work, policy, and the entertainment industry
• Excellent written and verbal communication skills
• Strong Technology Skills in Microsoft Office (Outlook, Word, Excel and PowerPoint), Google Suite, Zoom and other video conference software and creation of Zoom meetings
• Strong organizational skills that reflect ability to respond promptly and accurately to multiple tasks with calm and professionalism.
• Very strong interpersonal skills and the ability to build relationships outside and within the organization
• Emotional maturity, including the ability to anticipate needs, and adjust communication styles for different audiences
• Team player, with the ability to be effective independently
• Must be an excellent Problem-solver who seeks new opportunities and proposes solutions
• Occasional lifting up to 35 pounds
• Must have reliable internet access, transportation, a valid California driver’s license, and proof of auto insurance.
• NHMC requires proof of COVID-19 Vaccination

DUTIES IN DETAIL

• Light bookkeeping: responsible for working with organization’s CPA on reconciliation of end of the month financials
• Responsible for accounts payable (ensuring all invoices from vendors are paid on time) and accounts receivable
• Coordinating with insurance broker(s) during open enrollment/ insurance renewal season
• Benefit management (Health insurance, 401K)
• Support with payroll processing
• Workers comp claims
• Updating employee handbook including policies
• Ordering office supplies
• Stay up to date with COVID-19 safety protocols
• Enroll and update state tax departments upon new hires in other states
• Full cycle recruitment of employees and fellows; including onboarding and offboarding
• Preparing and distributing independent contractor agreements
• Read, analyze, and respond to incoming emails in a timely manner
• Attend external meetings and events representing NHMC
• Note taking in all internal and external meetings
• Manage and update NHMC website
• Manage all external and internal communications including email blast
• Other related duties as assigned

DESIRED EXPERIENCE

• Quickbooks
• ADP
• Familiarity with labor laws in CA and DC
• Bachelor’s degree: Major in Business, Communications, Sociology, or related field
• Certification in Human Resources
• Experience with Adobe Suite (Photoshop, Acrobat, Premiere Pro)
• Website management (WordPress)
• Social Media
• Photography
• Event planning experience
• Graphic design experience is a plus (Adobe Illustrator, Canva)
• Basic video production & editing experience is a plus
• Audio editing for podcast is a plus

The National Hispanic Media Coalition provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual expression and identity, veteran status, national origin, age or disability. The National Hispanic Media Coalition strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+, and other underrepresented applicants.