New Opportunities, Inc Hiring for Human Resources Assistant at Carroll, IA Full Time

EXPECTATION FOR ALL EMPLOYEES:
Supports the organization’s mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect, personalization, commitment to our community, and accountability and ownership.
GENERAL SUMMARY:
The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.
ESSENTIAL FUNCTIONS:
1. Maintains accurate and up-to-date human resource files, records, and documentation.
2. Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to HR Director or Department Director.
3. Maintains the integrity and confidentiality of human resource files and records.
4. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
5. Provides clerical support to the HR, CEO & Fiscal department.
6. Conducts or assists with new hire orientation.
7. Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
8. Performs other duties as assigned.
SKILLS, KNOWLEDGE, and ABILITIES:
1. Excellent verbal and written communication skills.
2. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
3. Excellent organizational skills and attention to detail.
4. Proficient with Microsoft Office Suite or related software.
5. Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.
6. Ability to establish priorities and meet deadlines.
7. Ability to obtain and maintain a driver’s license, automobile, and current valid insurance in order to travel to designation locations.
8. Knowledge of Agency’s policies, practices and procedures.
9. Ability to establish and maintain effective working relationships with staff, management, and various other business and community contacts.
10. Ability to work with confidential information.
11. Ability to work in a team-based environment.
12. Ability to adapt to the organization’s changing needs.

NOTE: A review of this position has excluded the marginal functions of the position that are incidental to the performance of essential functions. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, knowledge, and abilities to perform each duty or function proficiently.
QUALIFICATIONS:
Associate degree in related field preferred. High School diploma or its equivalent required. Prior related office experience preferred.
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PHYSICAL REQUIREMENTS

PHYSICAL REQUIREMENTS

0-24%

25-49%

50-74%

75-100%

Seeing:
Must be able to read documents and use computer.

X

Hearing:
Must be able to communicate with staff, and other agencies.

X

Standing/Walking/Moving/Driving

X

Climbing/Stoop/Kneeling/Lifting/Pulling/
Pushing

X

Fingering/Grasping/Feeling:
Must be able to write, type, and use phone system/copier/fax machine.

X

• *WORKING CONDITIONS:

This factor measures the surrounding or physical conditions under which a job must be done and the extent to which those conditions make the job disagreeable. Consider the presence and relative amount of exposure to dust, fuel, dirt, heat fumes, contaminants, cold, noise, vibration, wetness, etc.
Normal working conditions with the absence of disagreeable conditions
GENERAL INFORMATION:
The statements contained in this job description are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Individuals may perform other duties as assigned. Furthermore, this document does not establish a contract for employment and is subject to change at the discretion of the employer.
New Opportunities, Inc has an immediate opening for an HR Assistant. Must have skills include excellent organization ability, familiarity with HR software and strong communication skills. To be an ideal candidate for the human resources assistant position, you should also hold an HR-related degree and have some experience in the field. You should be able to work autonomously and remain calm under pressure. EOE AD#2302

Ultimately, you’ll ensure our HR department is organized and operates smoothly to attract, hire, and retain our employees.

Responsibilities

• Assist with day-to-day operations of the HR functions and duties.
• Provide clerical and administrative support to Human Resources Director, CEO and other directors.
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
• Coordinate HR projects (meetings, training, surveys etc.)
• Coordinate communication with candidates and schedule interviews.
• Conduct initial orientation to newly hired employees.
• Assist our directors to source candidates and update our database.

Requirements and skills

• Proven experience as an HR Assistant, Staff Assistant or relevant human resources/administrative position
• Efficient computer skills (MS Office, in particular)
• Hands-on experience with an HRIS or HRMS
• Basic knowledge of labor laws
• Excellent organizational skills
• Strong communications skills
• High School Diploma Required – Degree in Human Resources or related field preferred.

EOE AD#2302

Job Type: Full-time

Pay: $17.00 – $20.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights