New York City Campaign Finance Board Hiring for ADMINISTRATIVE ASSISTANT at Manhattan, NY Full Time

The New York City Campaign Finance Board manages New York City’s small donor democracy program and educates and engages voters via NYC Votes. The CFB has enjoyed a tremendous arc of progress over its 30-year history, and our updated flagship small donor democracy program is the centerpiece of this progress.

We eliminate barriers to participation by providing access to the resources New Yorkers need to vote or run for office and amplify the voices of small donors with New York City’s small donor democracy program.

We are dedicated to making New York City’s local democracy more open, transparent, and equitable. You would be working with a team that is mission-driven and committed to continuous improvement.

Candidate Guidance and Policy (CGP) includes the Candidate Services, Candidate Policy & Communications, and Document Processing units. Together, these units help candidates, and their campaign staff navigate the Campaign Finance Program through trainings, published guidance materials, and one-on-one support.

We also administer, process, and track candidate compliance with public funds eligibility requirements such as the Certification deadline, Conflicts of Interest Board (COIB) financial disclosure, and the submission of Statements of Need and Active Candidacy. We obtain and maintain candidate ballot status; review and process candidate-related documentation; and work with other CFB units to set and document candidate-related policies, procedures, and deadlines.

The Administrative Assistant for Candidate Guidance and Policy (CGP) reports to the Assistant Executive Director for Candidate Guidance and Policy. Responsibilities include but are not limited to:

• Perform administrative duties such as filing documents, answering telephone calls, and responding to electronic messages and general inquiries on running for office.
• Proofread, format, compile, and send correspondence via email and the CFB’s online platform(s).
• Update and maintain hard copy and electronic files and keep all records accurate and complete.
• Utilize the agency’s internal systems to track and process information and provide periodic status updates.
• Schedule, coordinate, and take notes of internal meetings on behalf of CGP.
• Schedule and post public training sessions for candidates and campaign staff.
• Register candidates and campaign staff for trainings.
• Assist CGP in maintaining its day-to-day operations.

Essential Skills

• Attention to detail and outstanding problem-solving skills.
• Excellent interpersonal, written, and verbal communication skills.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (Word, Excel, PowerPoint, OneDrive, Teams, in particular).
• Strong computer and internet skills with a willingness to learn new software.
• Exceptional organizational skills.
• Superior time management skills and the ability to manage multiple tasks and prioritize work.

Additional information

The City of New York provides generous medical benefits (including dental and vision through respective unions or funds), retirement, tuition reimbursement, and additional ancillary benefits. CFB offers a flexible and hybrid work schedule.

The CFB is an equal-opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact [email protected] or (212) 409-1800.

How to Apply

All applicants must apply through NYC Government Jobs | Explore Careers | City of New York (https://cityjobs.nyc.gov/)

• Please search and apply to the job ID number listed above.
• Resume and cover letter are required for consideration.
• Note that only applicants under consideration will be contacted.

For more information on careers with the NYC Campaign Finance Board visit our website at https://www.nyccfb.info/ to access the full listing of job opportunities and to learn more about our agency.

Minimum Qualifications

• A four-year high school diploma or its educational equivalent and one year of satisfactory full-time clerical experience; or
• Education and/or experience equivalent to “1” above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.