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POSITION SUMMARY
Compile and keep employee records. Record data for each employee, such as address, weekly earnings, absences, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons. Assist in new hire onboarding and invoice reconciliation.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
- Process, verify, and maintain personnel related documentation, including employee new hire process, verification of employment, training, performance evaluations.
- Process and enter all status change form updates into Paycom to include terminations, new hires, salary adjustments, etc.
- Examine employee files to answer inquiries and provide information for personnel actions.
- Compile and prepare reports and documents pertaining to HR Metrics and employee trainings.
- Partake in monthly internal file reviews with the Compliance Manager.
- Prepare employee id badges and perform other security-related duties.
- Process all new hires through E-Verify within (3) days of hire. Complete and maintain the I-9s.
- Lead new hire training and on-site onboarding.
- Process and reconcile all invoicing for background checks, pre employment screenings, etc.
- Process, maintain, track, and request reimbursement from the State for QIDP Training & Annual Continuing Education Credits.
- Process, maintain, track and request reimbursement from the State for DSP Training.
- Process, track and maintain DCFS paperwork to be compliance with DCFS rules and regulations.
- Regular, reliable, predictable attendance.
- All other duties as assigned by Supervisor.
POSITION QUALIFICATIONS
Competency Statement(s)
- Adaptability and Flexibility – Adapts to changing business needs, conditions, and work responsibilities.
- Ethics & Integrity – Earns others’ trust and respect through consistent honesty and professionalism in all interactions.
- Creative & Innovative Thinking – Develops fresh ideas that provide solutions to all types of workplace challenges. Resolves difficult or complicated challenges.
- Decision Making & Judgment – Makes timely, informed decisions that take into account the facts, goals, constraints, and risks.
- Accountability – Ability to accept responsibility and account for his/her actions.
- Accountability & Dependability – Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight. Manages own time, priorities, and resources to achieve goals.
- Confidentiality – This position requires the ability to maintain strict confidentiality, including, but not limited to financial and agency information pertaining to Pioneer stakeholders.
- Communication, Oral – Ability to communicate effectively with others using the spoken word.
- Responsible – Ability to be held accountable or answerable for one’s conduct.
- Initiative – Ability to make decisions or take actions to solve a problem or reach a goal.
- Relationship Building – Ability to effectively build relationships with customers and co-workers.
- Adaptability – Ability to adapt to change in the workplace.
- Teamwork – Promotes cooperation and commitment within a team to achieve goals and deliverables.
- Relationship Building – Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect. Builds and maintains client and customer satisfaction (internal and external) with the services offered by the agency.
- Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.
- Detail Oriented – Ability to pay attention to the minute details of a project or task.
- Reliability – The trait of being dependable and trustworthy.
- Organized – Possessing the trait of being organized or following a systematic method of performing a task.
- Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
- Accuracy – Ability to perform work accurately and thoroughly.
SKILLS & ABILITIES
Education:
High School Graduate or General Education Degree (GED): Required
Associate’s Degree (two year college or technical school) Preferred, Field of Study: Business Administration
Experience:
2 plus years of experience in Human Resources
Computer Skills:
Microsoft office experience in specifically Excel, Word, and Outlook, Experience with Relias and Paycom preferred.
Job Type: Full-time
Pay: $45,000.00 – $50,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
Ability to commute/relocate:
- McHenry, IL: Reliably commute or planning to relocate before starting work (Preferred)
Work Location: One location
