PMHCC Hiring for HR Generalist II at Philadelphia, Pennsylvania Full Time

Position Summary:

This a dual role. This position provides administrative support (entering new hire and current employee data, compliance tracking, performance evaluation notifications, etc.) and database management. This role also provides support with records management, HR administration, on and off-boarding of employees and a variety of HR initiatives. Maintains confidentiality of data.

Duties and Responsibilities:

Payroll Administrative Functions:

• Process and enter all changes to current employees during the life cycle of employment, including but not limited to: job title, salary, cost center, supervisor, full-time/part-time status, pay range, schedule, and separation of employment/off- boarding information into HRIS/Replicon time and attendance systems
• Liaise with other departments or functions (payroll, benefits, etc.)
• Work closely with the Fiscal Department on entering employee data and all other applicable information, ensuring timely input into HRIS System
• Backup for HRIS Administrator with entering all new hire/onboarding information into HRIS/Replicon time and attendance systems

Reports:

• Performance Management: Run reports to identify outstanding introductory and annual review dates. Follow-up with managers to complete reviews
• Provide data for DOL and other government surveys and Workforce Demographics
• Backup for HRIS Administrator on running of all required reports

Human Resources Functions:

• Assist in entering/updating and tracking new hires and current employees: Driver’s Licenses (and personal auto insurance and personal vehicle registration), if applicable; Professional Licenses: Nurses, Physicians, Social Workers, Psychologist/Psychiatrists; Certifications: CPS, CADC, Medical Technologist and all other certifications
• Knowledgeable of all policies and procedures
• Performance Management: Maintain accurate review dates for introductory period and annual reviews in HRIS system: Schedule alerts via ADP to notify Supervisors/Managers of the timely completion of new hires’ 90-day introductory period and annual reviews. Enters completed performance review into HRIS system.
• Prepares correspondence for signature regarding promotional and position (job title, hours, department code and salary) changes and demotion
• Reviews position change forms for completion and submit to appropriate personnel for processing
• Assists with the off-boarding process, including preparing and sending separation of employment email notifications, preparing correspondence accepting resignations, and assisting with the equipment return process
• Approve address and name changes
• Respond to internal and external HR related inquiries or requests and provide assistance
• Duties and responsibilities may change based on the needs of the Department
• Other duties and projects as assigned

Skills Required:

Proven understanding of HR practices and principles; self-starter and proactive; ability to maintain confidentiality and use discretion, where necessary; must be highly organized and able to prioritize; excellent written and verbal communication skills; attention to detail and solutions-oriented; proven ability to establish credibility and strong working relationships.

Education and Experience:

Must possess at least two (2) years of experience in a HR Department and a minimum of a Bachelor’s degree. Experience with ADP, Work Force Now. Proficient with Google Workspace, Microsoft Office Suite (Word, Excel and PowerPoint) software. Knowledge of HR practices and HR data systems.

Equal Opportunity Employment:

PMHCC, Inc. is committed to equal opportunity. It is our policy to support equal employment for all employees and applicants without regard to race, religion, color, sex, sexual preferences, age, national origin, disability, behavioral health status, military status or any other characteristic protected by law.

Americans with Disabilities Act:

Employees as well as applicants who are currently, or become disabled, must be able to perform the functions of the job with either reasonable accommodation or unaided. PMHCC, Inc. will examine reasonable accommodations on a case-by-case basis in accordance with the law.