ESSENTIAL FUNCTIONS
The following is a list of essential functions, which may be subject to change at any time and without advance notice. Management may assign new duties, reassign existing duties, or eliminate a function.
Deliver Fanatic Customer Service: Always Exceed Customer Expectations
Be the POWER of Red! Promises are always kept. One to say yes, two to say no. Bump it Up! Welcome everyone, make them feel special. Exceed Customers’ expectations, every time. Recover the Republic way, make every wrong right.
HR / General Support:
Personnel file maintenance. File room upkeep and maintenance.
I-9 e-Verify filing in a timely and efficient manner that ensures compliances with all required employment laws.
Maintain the HR Console for Active Directory updates to the Employee Directory in R-Space; including all transfers and changes.
Responsible for timely and efficient maintenance of accurate and complete data in the HR Information Systems and across related systems. .
Includes employee set up, changes, deletions, terminations, reporting, following up on all required paper work input and management of HRIS System.
Updating Learning Management System, Rewards and Recognition system, AlertMedia system, and any other ancillary or related systems.
Act as point of contact for employee meetings, RSVPs, registrations etc.
Prepare and run routine bi-weekly, monthly and quarterly reports or other ad hoc reports as requested by HR Administrator or HR Director. (i.e. Performance review tracking; 90-day IEP and Annual Performance Review tracking, and bi-weekly report for the LMS system).
Using BankTel to process expenses, bills, and tuition reimbursements.
Create and maintain Excel spreadsheets as needed (i.e. tracking purposes).
Participating in other departments ongoing projects.
Other general support functions, such as sending updates for Labor Law binders, supply orders, UPS shipping, and other mailings as needed.
New Hire Onboarding
Set up new employee personnel and benefit files.
Ensure all proper recruiting documents including application and resumes are provided or printed from systems and filed with new personnel files.
Prepare New Hire packets and training room (new hire packets, coffee mugs, pins, power of red cards, etc.).
Ensure maintenance of new hire materials, both paper and electronic versions (i.e. update the PowerPoint presentation, onboarding tasks when policies change/update and updating paper versions).
Track return of New Hire checklists from hiring managers.
Tracking that fingerprints have been completed by new hires.
Add New Hires to John Hancock’s portal
Track new hire paperwork and HRIS/payroll task completion
Process electronic onboarding tasks and emails
Act as back up for orientation meetings.
Termination Process:
Prepare Termination packets and provide for exit meetings or mail to employee, as determined by HR Administrator or HR Director.
Schedule exit meetings.
Ensure maintenance of termination materials, both paper and electronic versions.
Track return of Termination check lists from mangers.
Manage the termination checklist of tasks for completion after employment ends, such as noted payroll, HRIS, and benefits items.
HRIS support: Ensure that all information in the employees online HRIS file is accurate and up to date:
Completion of new hire information and additional select fields not contained in new hire template and/or gathered at orientation. Review of information employees responsible to enter and follow up to ensure employees have completed.
Assist employees in learning how to best use the self-service aspects of the system.
Review and complete updates requested by managers, when appropriate and/or when proper approvals are obtained.
Act as point of contact on HRIS issues, including primary contact for password or log in difficulties.
Benefits Support:
Monitor and audit any benefit portal that has a carrier file connection with the HRIS system.
Alert HR Administrator or HR Director of any benefits problems and issues to resolve.
Actively participate in open enrollment process.
Assist with FMLA, STD, LTD packet preparation and tracking, as needed or requested by HR Administrator.
Review and process Life Events through the HRIS system
Corporate Culture and Employee Event Support:
Distribute R-Stickers per R-Space report, weekly
Assist with employee and Fanatic events
Back up elements of the Payroll Specialist position for department coverage purposes
Compliance with all regulatory requirements such as, but not limited to, BSA/AML, GLB/Privacy, Ethics for Bankers, and Pretext Calling and Identity Theft. Completion of Compliance Training to ensure understanding of these requirements, as outlined in the Bank’s core curriculum and this positions specific curriculum on Republic Bank University.
Other duties or special projects as necessary or assigned
REQUIREMENTS/QUALIFICATIONS
Education and Experience:
Associates degree with at least 1 year of administrative/office experience with exposure to an HR, payroll, or benefits environment. Experience can offset degree requirement.
Skills and Competencies:
Exceptional skills in Microsoft Word, Excel and PowerPoint, an ability to learn technology quickly. With an interest in maximizing the use technology to assist in maintaining an efficient and well run department.
Demonstrated accuracy and attention to detail, required
Excellent time management skills; ability to prioritize and organize multiple tasks and duties, understanding deadline and urgency parameters for each.
Strong organizational skills.
Excellent communication skills (oral and written)
The ability to maintain confidential information
Ability to take the initiative and follow through independently;
Ability to follow direction
Flexibility and ability to work and adapt in a change environment
Professional and friendly demeanor
WORKING CONDITIONS
Traditional office environment with no unusual work conditions.
PHYSICAL DEMANDS
Republic Bank promotes an equal opportunity workplace, which includes reasonable accommodations of otherwise qualified disabled applicants and employees. Please contact Human Resources with questions regarding the physical demands of this position.
Lifting/carrying up to 10 lbs.
Manual dexterity for computer work
Speaking, hearing and vision are required to perform essential functions
We are proud to be an Equal Opportunity Employer. All qualified candidates receive consideration without regards to race, color, gender, sexual orientation gender identity, national origin, disability , or status as a protected veteran.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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