Strategic Sourcing Officer Government Job Dept-Procurement Full Time

Under supervision, to develop and evaluate solicitations; to negotiate, prepare, and complete contracts and special assignments related to multi-tiered and interdepartmental acquisitions; and to develop long-term strategic sourcing strategies that have county-wide impact.
 
Covid risk factor: low 

• Provides guidance to County departments regarding procurement processes;
   
• Evaluates vendor bid responses;
   
• Issues purchase orders and/or contracts utilizing standards and conditions;
   
• Conducts multi-tiered and interdepartmental acquisitions and develops master agreements and contracts, including any administrative tasks;
   
• Performs contract administration, including advising on contractual requirements to contractor and client department;
   
• Serves as a non-voting chairperson of selection committees;
   
• Consults with County Counsel’s Office regarding legal requirements and contractual issues;
   
• Prepares negotiation strategies to obtain the best pricing and payment terms;
   
• Negotiates assigned contract provisions and prices for multi-tiered and inter-departmental contracts;
   
• Reviews documents and analyzes requests for non-competitive solicitations (sole sources and single sources);
   
• Reviews department requests to assess the appropriate use of processes in accordance with department policies;
   
• Conducts market research;
   
• Prepares solicitations and recommends specification changes in a manner that promotes an open, fair, and competitive solicitation process;
   
• Establishes detailed selection and evaluation criteria;
   
• Plans acquisitions and prepares contract and solicitation documents for multi-tiered and inter-departmental contracts;
   
• Prepares requests to advertise upcoming solicitations;
   
• Prepares award recommendation packages;
   
• Drafts memoranda for presentation to executive management, County Administration, and the Board of Supervisors;
   
• Prepares for, and participates in, protest hearings;
   
• Consults with the County’s Risk Management Department to establish insurance requirements for contracts;
   
• Researches, compiles, and provides documentation in preparation for contract disputes;
   
• Prepares supplemental agreements and contract modifications;
   
• Develops the requirements necessary to consolidate contracts;
   
• Prepares reports and responses for departments and public records requests;
   
• Attends meetings and functions, and may deliver presentations;
   
• May be assigned as a Disaster Service Worker, as required;
   
• Performs related duties as required.

Sufficient education, training, and experience to demonstrate the possession and direct application of the following knowledge and abilities:
 
Training and Experience Note: The required knowledge and abilities are attained through training and experience equivalent to a Bachelor’s Degree;
 

 
Six (6) years of procurement experience preparing and/or reviewing solicitations, market research, and contract negotiations.
 
Professional level experience working in a specific business line can substitute for up to three (3) years of the procurement experience.
 
Special Requirements
Certification in any of the following areas are highly desirable: 

• Certified Professional Public Buyer (CPPB);
   
• Certified Professional in Supply Chain Management (CPSM);
   
• Certified Purchasing Manager (CPM);
   
• Certified Public Purchasing Officer (CPPO).

 
Knowledge of:

• Current principles and practices of strategic sourcing;
   
• Current market conditions; prices on various types of materials, supplies, and equipment; and sources of supply and services;
   
• Public procurement principles;
   
• Enterprise procurement solutions;
   
• Cost estimating practices;
   
• Arithmetic and cost analysis;
   
• General office practices;
   
• Conflict of interest principles;
   
• Principles and practices of analysis methods, study plan preparation, and statistical methods;
   
• Computer applications, such as word processing, spreadsheets, and/or databases.

 
Ability to:

• Communicate effectively in writing and in person;
   
• Exercise judgment in answering questions and releasing information; Analyze and project consequences of decisions and/or recommendations;
   
• Use modern office equipment and enterprise resource planning software and eprocurement automation software;
   
• Compile data for purposes of bidding and awarding contracts;
   
• Perform arithmetic calculation and conduct cost analysis;
   
• Understand strategic sourcing practices;
   
• Understand market conditions; prices on various types of materials, supplies, and equipment; and sources of supply and services.