Agency: Agency for Health Care Administration
Working Title: 68043307 – ADMINISTRATIVE SECRETARY
Position Number: 68043307
Salary: $1040 – $1150 Biweekly
Posting Closing Date: 06/02/2022
Utilize microcomputer and software for input, retrieval and storage of data required to perform licensure and certification functions.
Input and store provider data, including but not limited to, survey findings and follow-up findings for retrieval.
Create survey shells in ASPEN and act as survey distributor as well as assembles survey packets for routine ALF, AFCH, ADC, HCC and NH complaint investigations and initial surveys when monthly schedules are generated or when schedules are updated.
Prepares completed packets and scans into Laserfiche for uploading in Central Office.
Answers the telephone, responds to routine inquiries, and performs routine mailouts, performs photocopying and faxing, licensure and certification filing as well as other clerical duties as assigned.
Provides data, updating, listing, schedules, and other printout materials from stored information as may be required. Maintains master logs/schedules.
A COMPLETE BACKGROUND SCREENING INVESTIGATION IS A CONDITION OF EMPLOYMENT
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of general office procedures and practices.
Knowledge of correct grammar usage.
Ability to prepare reports and correspondence.
Ability to compile, organize and analyze data.
Ability to work under pressure and meet time frames.
Ability to communicate both verbally and in writing.
Ability to establish and maintain effective working relationships.
Ability to review data for accuracy and completeness.
Ability to utilize computer equipment and software to enter, retrieve and manipulate data to perform required duties.
Ability to work independently.
Typing skills including proper format of letters, memoranda, and reports with correct grammatical usage.
An individual employed in this position must have the ability to utilize microcomputer equipment and software to enter, retrieve and manipulate data required to perform functions.
MINIMUM QUALIFICATIONS REQUIREMENTS
A minimum of two years of secretarial or clerical work experience.
A high school diploma or its equivalent can substitute for one year of the required work experience.
College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS
N/A
CONTACT: KIM MINYARD 904-798-4533
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
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