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Full Job Description
Announcement
Details
Details
Open Date 12/19/2022
Requisition Number PRN33277B
Job Title Human Resources Specialist
Working Title HR Compliance Specialist
Job Grade F
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area President
Department 00410 – Human Resources
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $58,000
Close Date
Open Until Filled No
Job Summary
The Human Resources Compliance Specialist coordinates and facilitates creation and maintenance of compliance processes to ensure a positive work environment for employees and leaders. The incumbent will have responsibility and accountability for HR compliance requirements and audit activities in partnership with the University of Utah and University of Utah Health (UUH) legal and regulatory departments. The incumbent will play a critical role in driving an integrated Human Resource Compliance strategy that aligns with the University of Utah’s and UUH’s vision and business strategy. Through coordination and/or collaboration, the HR Compliance Specialist ensures compliance with workforce-oriented Federal and State regulations. This position reports jointly to the Senior Human Resources Director for U of U Health Academics (UUHA) and the UUH Hospitals and Clinics HR Compliance Director, regarding compliance reporting, strategies, and process improvement initiatives.
Responsibilities
Essential Functions
1. Partners with UUHC HR/other entities, University Human Resource Management (UHRM), and others as necessary, on the establishment of an effective HR Compliance Program, including identifying potential areas of HR compliance vulnerability and risk.
2. Leverages an internal network, within UHRM and across UUHC, UUHA, and other entities to collect and maintain data, complete internal HR audits, and address compliance opportunities, issues, and gaps.
3. Coordinates with the UUHA and UUHC HR leadership team and other committees, addressing various strategic initiatives and outcomes.
4. Supports compliance innovation, both within UHRM as well as related to improvement initiatives across the organization.
5. Coordinates interdisciplinary projects that have an impact on overall operations and strategic direction.
6. Develops and recommends strategies to streamline and improve operational efficiencies.
7. Proactively engages with all internal and external business partners to achieve planned goals and organizational business objectives.
8. Establishes and maintains an audit calendar to proactively prepare for regularly occurring audits and manages all UHRM responses to audit requests.
9. Oversees assignment and completion of annual regulatory-required trainings for UUHA faculty and staff.
10. Oversees compliance with immunization requirements for UUHA faculty and staff during specific immunization campaigns and at all other times.
11. Responsible for UUHA aspects of UUHC and campus academics accreditation processes.
12. Coordinates and collaborates with UUHC and other University entities to ensure compliance with medical licensure requirements, background checks, and exclusion screens.
13. Maintains active knowledge of UUHC and University policies; communicates and ensures compliance with policy requirements, as needed.
14. Partners with University of Utah and UUHC to create, modify, and enforce pertinent policies.
15. Resolves escalated issues that require coordination with other departments.
Problem Solving
Incumbents in this position have the authority to manage assigned units and designated programs and services. They are responsible for ensuring that diverse patient/customer, family and community issues affecting customer/patient service and care are resolved. Directs the planning and administration of the unit’s budget and makes spending decisions within budget guidelines. Oversees program development for assigned units and ensures that policies and procedures are followed.
Comments
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in Human Resources, Business, Communications, or a related field, or equivalency; two years Human Resource experience; and demonstrated human relations and effective communication skills required.
Preferences
Preferred
Master of Business Administration, Human Resources, Public Health, or equivalency.
At least one (1) year of experience or equivalency should be in employee relations, labor, or compliance experience.
Understanding of U.S. employment law, as well as other pertinent federal and state employment regulations.
Competencies
Strong consulting/problem resolution.
Influence all employee levels from front line to senior leaders.
Establish high trust and credibility at all levels of an organization.
Change management to drive cultural change within the organization.
Translate strategy into clear, concise, and actionable initiatives and action plans.
Information technology, data analysis, and other efficiency tools.
Strong analytical skills, analysis and interpretation of information, and identification of trends.
Decision-making, heavy workload management, and balance multiple priorities in a fast-paced environment with changing deadlines.
Strong written and verbal communication.
Foster teamwork, build relationships, and represent organization externally in an articulate and knowledgeable manner.
People management, project management, and influencing others in the absence of direct supervisory authority.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
135 Park Building
Salt Lake City, UT 84112
801-581-8365
Online reports may be submitted at oeo.utah.edu
To inquire about this posting, email: [email protected] or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
