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Benefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. Serve as the Workday “super-user” for ABC-supported departments.
Assist ABC HR Business Partners in managing the end-to-end process of business transactions in Workday by serving as primary initiator for all worker, position, and compensation actions such as FTE changes, time and leave, costing allocations, hires, and separations.
Review all pay period, monthly, annual and ad-hoc Workday reporting to complete payroll audits, track positions and provide accurate reporting of costing allocation end dates.
Serve as local expert on all union-governed pay types and ensure compliance and accuracy of all payroll entries in accordance with various labor contracts.
Attend Integrated Service Center (ISC) meetings and work closely with ISC partners to manage help tickets and other Workday requests.
Serve as lead point of contact for the department administrator’s Workday questions.
Review and investigate user errors and communicate solutions. Provide comprehensive guidance on time off/time entry policies and best practices—giving special attention to any union-related policies/procedures.
As delegated by the Senior Human Resources Manager, manage Workday security role and supervisory org change requests.
Proactively maintain and update Workday sup org structures in accordance with staffing and personnel changes.
Serve as the lead point of contact for COVID-19 vaccine verifications, legal name change requests, and mailbox updates.
Assist Senior HR Manager with developing training guides, presentations, and documentation.
Maintain close collaborative relationships with key partners in central administration, including Campus HR, Academic Appointments and Compensation, Academic HR, Total Talent Management, Labor Relations, HR Leaves, Academic Leaves, and HR Compensation. Under the direction of the Senior HR Manager and utilizing knowledge of HR policies, procedures, and best practices, review, analyze, and/or develop position descriptions.
Recommend appropriate job code/payroll titles and salary grade level that fit the scope of work and qualifications and align with UW standards and best practices.
Collaborate with ABC HR Business Partners and department administrators to weigh in on job postings to ensure transparency, inclusion, and accurate representation of the roles and to ensure alignment with UWHR, bargaining unit, and internal requirements and guidelines.
Keep current with updates and amendments to UWHR policies and procedures, labor contracts, and federal and state employment laws to inform guidance.
This position will be expected to navigate complex labor contracts, provide accurate guidance and interpretation of contract provisions.
Communicating these complex and nuanced matters require a high-level of professionalism, discretion, and tact. Continually and proactively research, develop, propose, and implement enhancements to internal processes/protocols to improve efficiency, transparency, and accuracy of HR operations.
Identify and recommend process improvements regarding the ABC HR/P process, quality control, and SharePoint system.
Develop, analyze, and revise team guidelines, policies, procedures, and training tools.
Develop, analyze, and revise team communication templates which serve to streamline processes and increase consistency. Bachelor’s degree in human resources management, business administration or related field.
Two years of increasingly responsible experience preferably in human resources at a diverse, multi-faceted organization. Thorough knowledge of HR policies, procedures, principles, and practices. Personnel and salary administration, recruitment techniques and management.
Excellent interpersonal and communication skills (written and oral).
Proficient in Microsoft Word, Excel, and PowerPoint. Ability to write effective, useful, and timely documentation.
Ability to communicate in a diplomatic, friendly, yet effective manner with SOM leadership, faculty, staff, and central campus offices.
Ability to analyze needs, assess potential avenues, and implement creative solutions to ensure a steady flow of high-quality, high-achieving staff.
Highly organized, demonstrate ability to multitask in a consistently fast paced environment in an organized and efficient manner.
Self-motivated, flexible, creative, ability to prioritize and be solutions orientated.
Ability to creatively solve problems to meet goals and objects.
Exhibit a proactive, service-oriented manner and ability to deal effectively with a diverse and demanding client base.
Demonstrated success in working with diverse populations.
Demonstrated ability to work independently and as part of a team. Human resources and payroll experience at a large University setting.
Experience working with Union and Non-Union employees classified employees, Professional Staff employees, Faculty, and Student Employees.
Knowledge of Washington State employment law.
Knowledge of University of Washington human resource policies.
Experience Workday, SharePoint, and Lean process improvement.
This position requires regular availability during the working hours of 8:00am – 5:00 pm for maximum availability to the personnel of the Department. Overtime may be required to complete tasks and work must be assessed independently and carefully to complete projects in a timely manner.
This position may be eligible for a hybrid/flex or 100% telework working schedule.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
POSITION PURPOSE
The School of Medicine (SOM) Dean’s Office has an opening for a Human Resources Specialist (HR Specialist) reporting directly to the Senior Human Resources Manager for the Administrative Business Center (ABC) Shared Services. The HR Specialist (payroll title: Human Resources Dept Mgr/Admin) will assist in providing expert consult and complex support within the HR Shared Services team for eleven of the SOM departments. The position will handle Human Resources and Payroll matters requiring independent judgment, analysis, and discretion in effecting, executing, and discharging personnel functions in the University of Washington’s human capital management system, Workday. Workday functions encompass the areas of employment, classification, promotions, onboarding, compensation, benefits, leave management, and training and development for all Faculty, Staff, and Student employees. This position will be responsible for ensuring that Workday activities are managed accurately and timely, following compliance requirements per the State and University regulations. This position is expected to understand, interpret, and apply appropriate policy, procedure, and required regulations.
ABC Shared Services is a multi-channel resource for HR, Payroll, and leave management inquiries and transactions specific to the School of Medicine community. With the management of the Workday system shifting to ABC for multiple SOM Departments, the role of the HR Specialist is vital to a successful management of Workday and the continued success of the departments that are served. This role will work to support the ongoing stabilization of Workday. This role will work closely with the Director for ABC Shared Services and the Senior Human Resources Manager to create and facilitate new business process both within the School of Medicine and across campus.
DUTIES AND RESPONSIBILITIES
This position requires significant organization, problem-solving, project management and communication skills with frequent and substantive interactions within and outside the ABC Shared Services unit. Individual initiative, solid judgement, discretion regarding sensitive and confidential matters and superior customer service skills are all necessary for the tasks assigned. This position requires accuracy, efficiency, flexibility, creativity, and a desire to serve multiple stakeholders, while working within UW regulations.
Workday Operations Management:
Position Development, Review & Guidance:
Process Improvement and Special Projects:
MINIMUM REQUIREMENTS
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
DESIRED QUALIFICATIONS
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
COVID-19 VACCINATION REQUIREMENT
Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.
