Vaughn College of Aeronautics and Technology Hiring for Assistant Director, STEP at Flushg, NY Full Time

Position purpose  

The Assistant Director will support the operation of the STEP under the direction of the
Executive Director of High School Opportunity Programs. The Assistant Director is expected to manage staff and day-to-day operations of the
program in compliance with NYSED regulations and college policies and practices following the guidance of the Executive Director of High
School Opportunity Programs.

Major Responsibilities/Duties/Functions/Tasks

• Serving as the liaison
  between parents, students, school officials and program staff. May direct program staff to be point of contact for certain services. The
  interaction is for planning appropriate educational activities, recruiting students, disseminating information on events, and collecting
  necessary documentation.
• Participating in recruitment events for STEP. These may include events on-campus at Vaughn, events
  on-campus at high-school partners, and online/virtual events. The program is responsible for meeting a minimum number of students served as
  per the agreement with the US Department of Education.
• Assisting the Executive Director in developing educational offerings for the
  program, currently the Saturday Academy and weekday tutoring during the academic year (October-June) and Summer Academy (July-August).
  Additional support activities may be developed and operated for mid-week during the academic year. This work may include recruiting and
  onboarding instructors, mentors, and tutors.
• Managing the day-to-day operations, as directed by the Executive Director, of the
  program in a manner that is compliant with NYSE regulations and college policies and practices. The program should be collecting all
  required data and documentation throughout the operation as well as monitoring progress towards US Department of Education goals, including
  total students served.
• Creating and implementing an annual calendar of enrichment activities for program participants including
  workshops and college tours in collaboration with the Executive Director for High School Opportunity Programs.
• Developing workshops
  on study skills, career development, motivational, and pre-college skills for participants to meet identified needs.
• Providing case
  management services. Advising and mentoring all STEP students. This includes, but is not limited to, assessing participants’ academic,
  motivational, and personal needs. Creating Individualized Service Plans for each student.
• Advising students on the college
  admissions and financial aid application process.
• Assisting the Executive Director in developing an annual budget of expenditures
  from grant sources to accomplish both the programmatic and other goals of the program. Monitoring spending to adhere to the approved budget.
  This includes working with the Office of Grants to ensure that all spending is allowable and properly categorized.
• Overseeing the
  creation of student accounts and the registration of students in SONIS (Vaughn’s student information system).
• Managing
  program staff that may include, but is not limited to, instructors, the program activities coordinator, tutors, and mentors.
• Accurately collecting, organizing and recording paperwork, documentation and data in accordance with US Department of Education records
  and reporting requirements. Completing and submitting the annual performance reports.
• Participating in professional development
  opportunities.
• Plan enrichment activities for program participants including STEM workshops and college tours in collaboration with
  the Executive Director of High School Opportunity Programs. These activities should be derived from surveys developed and administered by
  the STEP coordinator.
• Submitting Time and Effort reports in accordance with guidance of the Office of Grants.
• Submitting
  annual Assessment Plans and Reports in accordance with guidance from the Office of Institutional Effectiveness.
• Collaborating with
  other entities at Vaughn (e.g., student organizations, academic departments) as necessary for educational activities and special
  events.
• Establishing links with postsecondary institutions, service agencies, and community groups to facilitate referral and
  service delivery.
• Delegating and supervising the work of other Project staff.
• All other duties as assigned by the
  Executive Director for High School Opportunity Programs. 

**Qualifications:

To perform this job
successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of
the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.

Education and/or Experience Requirements

• Bachelor’s degree preferably in
  education, social work, or school counseling.
• Minimum of two (2) years of professional experience working in a state/federal
  program – or similar program/project – for low-income and/or potential first-generation college students.
• A
  demonstrated understanding of the barriers confronted by program participants.

Professional Skills

• Demonstrated ability to track spending against allocated budget.
• Working knowledge of Microsoft Office, specifically Excel,
  PowerPoint and Word.
• Ability to organize, track and manage data, documentation, and records in Microsoft Excel.
• Strong
  written and verbal communication skills.
• Dynamic individual who can work independently and under general supervision to provide
  courteous and accurate customer service to all students.
• Ability to travel to participating schools and Vaughn. 

Reasoning Ability

• Ability to communicate with students, school officials, parents and staff.
• Ability to understand and follow directions.
• Ability to resolve conflict among students.

Work environment
and physical functions

This position is located in an office environment. Generally, an employee needs to be able to sit,
stand, and navigate within the office area. The office equipment, either individually used or shared with a department is the responsibility
of all employees.

Preferred:

• Master’s degree preferably in education, social work, or school
  counseling.
• Experience working with the following software suites: Microsoft Forms or DocuSign (for application submission), Zoom
  (for distance communication), D2L (or similar learning management system), Blumen (or similar participant tracking system) and SONIS (or
  similar student information system).
• Experience working with high-school students.
• Experience coordinating project
  programming and field experiences.
• Experience advising students with the college admissions and financial aid process.
• Ability to speak conversational Spanish.