VENTURA COUNTY Hiring for HR Program Assistant at Ventura, California Full Time

HR Program Assistant

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HR Program Assistant

Salary

$68,160.76 – $95,434.45 Annually

Location

Ventura and may require travel throughout Ventura County, CA

Job Type

Full-Time Regular

Job Number

1173PWA-23AD (MA)

Department

Public Works Agency (recruitment by CEO-HR)

Opening Date

08/11/2023

Closing Date

8/17/2023 5:00 PM Pacific

• Description
• Benefits
• Questions

Description

What We Offer

The County of Ventura offers an attractive compensation and benefits package. Aside from our base salary range, an employee within this position will also be eligible for the following:

• A general salary increase of 4.0% effective December 24, 2023 and 3.5% effective December 22, 2024.
• New Hire/Retention/Referral Incentive: New hires may be eligible for a one-time New Hire Incentive up to 10% of the current annual base wage. (Subject to the applicable section of the Management Resolution (Secs. 625 – 627)
• Educational Incentive f or completion of an associate degree (2.5%), a bachelor’s degree (3.5%), or a graduate degree (5%).
• Annual Leave Accrual/Redemption: The option to cash out up to 100 hours of total 208 hours of Annual Leave accrued per year (upon using 80 hours of annual leave in the preceding 12 months). A candidate selected for this position will earn 208 hours per year increasing to 288 hours after 5 years of service.
• Deferred Compensation: Section 457 Plan and/or 401(k) Shared Savings Plan with up to a 3% match on your 401(k) contributions.
• Health Plans: You are afforded a flexible credit allowance of up to $21,450 annually for purchasing medical, dental, and/or vision insurance from a group of authorized plans.
• Flexible Spending Accounts: Pre-tax benefit towards eligible medical, dental, and vision care expenses.
• Pension Plan: Participation in the County’s defined benefit plan which has reciprocity with CalPERS.
• Bilingual Incentive: Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
• Holidays: 12 paid days per year which includes a scheduled floating holiday.

Under direction of the Public Works Agency (PWA) HR Manager, the HR Program Assistant provides personnel services to the Agency including conducting recruitment related activities, including preparation of recruiting materials, application review and evaluation, and preparation and evaluation of written and practical examinations; performing agency-specific classification and job specification analysis; performing position control; performing research and data analysis; as well as performing other duties, as assigned.

The ideal candidate will have considerable experience providing human resources services, including experience related to recruitment and job analysis as well as exceptional customer service skills.

PAYROLL TITLE Program Assistant

The eligible list established from this recruitment may be used to fill current and future Regular, Temporary, Fixed-Term, Extra-Help, and Intermittent vacancies for this or similar positions only. There is currently one (1) Regular, full-time vacancy in Public Works Agency – Human Resources Division.

Program Assistant is a classification represented by the Management Resolution and is not eligible for overtime compensation.

TENTATIVE SCHEDULE

OPEN DATE: Friday, August 11, 2023

CLOSE DATE: Thursday, August 17, 2023

APPLICATION REVIEW COMPLETE: Monday, August 21, 2023

Examples Of Duties

Duties may include, but are not limited to the following:

• Conducts or assists with Agency recruitments, including screening applications for minimum qualifications, scheduling and proctoring exams, performing recruitment outreach, establishing and certifying lists, and assisting managers with the selection interview process;
• Serves as agency training platform administrator;
• Confers with managers and supervisors on policy matters and work related issues; interprets labor contracts and administrative policies and procedures;
• Collects, compiles, and analyzes data for statistical reporting;
• Serves as a management liaison to other departments for the purpose of representing the Agency in personnel administration;
• Performs other related duties as required.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING and EXPERIENCE: Any combination of training, education and experience which has led to the required knowledge, skills, and abilities for the position.

The required knowledge skills and abilities can best be demonstrated by considerable experience providing progressively responsible human resource services that includes experience with recruitment related processes.

NECESSARY SPECIAL REQUIREMENTS

• Experience with recruitment, including conducting job analysis
• Strong customer service skills working with all levels within an organization
• Excellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.

DESIRED

• Experience with NeoGov
• Experience with Cornerstone On Demand Learning Management System (LMS)

Knowledge, Skills, and Abilities:

Knowledge of:

• Principles, practices and techniques of human resources and program management
• Applicable federal, state and local laws, rules, regulations and ordinances related to general HR administration
• Recruitment and selection and labor relations
• Civil Service recruitment, examination, and certification processes
• Principles, practices and techniques of program management
• Job Analysis
• County union contracts for interpretation for staff
• Computerized personnel systems, including NeoGov
• Process improvement
• Data compilation and reporting practices and techniques; narrative report writing techniques; automation as related to data collection and report production of assigned programs

Ability to:

• Plan, organize and ensure completion of technical activities necessary to the management and operation of the assigned program(s)
• Collect and compile financial, narrative and statistical information from a variety of sources to draw conclusions, prepare reports
• Communicate effectively orally and in writing
• Work independently and as part of a team
• Multitask, recognize priorities and meet deadlines
• Exercise sound judgment and decision making
• Utilize computer systems to input and generate data and produce reports using Excel, and similar database applications
• Provide excellent customer service.
• Work in a fast paced environment with multiple deadlines.

Recruitment Process

FINAL FILING DATE: Applications must be received by County of Ventura Human Resources no later than 5:00 p.m. on August 17, 2023.

To apply on-line, please refer to our web site at If you prefer to fill out a paper application form, please call for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

NOTE: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application; however, it/they may not be substituted in lieu of the application.

LATERAL TRANSFER OPTION: If presently permanently employed in another “merit” or “civil service” public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a “merit” or “civil service” style examination, then appointment by “Lateral Transfer” may be possible. If interested, please click here () for additional information.

SUPPLEMENTAL QUESTIONNAIRE – qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant’s qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the removal from further consideration.

APPLICATION EVALUATION – qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the examination process.

TRAINING & EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E . click apply for full job details