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Full Job Description
Job Summary
The HR Specialist will support the Manager / Generalist, HR Business Partner in all HR functions in alignment with business objectives at the station level. This role will assist in the administrative/ coordination aspect of day to day activities associated with employee/ labor relations, performance management, staffing, turnover and retention, terminations, employee records, legal compliance, compensation, recognition and benefits administration. This role will support HR professionals by role modeling and demonstrating the company’s core values of people, professionalism and partnership as a way we conduct business and ourselves.
Job Responsibilities
Support in the administrative aspect of day-to-day station HR activities for employees, supervisors, and managers
May assist in with preparation of human resources reports such as attendance, new hire and turnover reports
Completes required paperwork for HRIS processing and or other related employment/ data matters
Assist with employee onboarding
Conduct reference and background checks
Arrange and schedule meetings and interviews
Assist with planning and coordination of recruiting events
Assist in the planning and implementation of employee special events
Greet visitors to the department and respond to routine HR inquiries from employees
Ability to deal sensitively with confidential material and to communicate with various levels of management, establish work priorities and to work independently
Maintain employee uniforms (order, administer, sort and sustain)
Clean, organize, and stock client lounge areas, front office area, conference room, and kitchens. This includes tracking inventory, and ordering office supplies
Ensure the efficient daily operation of the office functions, including maintenance of supplies and equipment
Perform various other clerical tasks such as filing, preparing outgoing mail, purchase orders, answering the phone but not limited to
Comply with company’s Standard Operating Procedures (SOP) and policies
Qualifications and Competencies
High School or equivalent diploma
Minimum of 1 year of relevant experience
HR or office experience
Experience using MS Excel, Word, PowerPoint and Outlook. Internet savvy
Preferred: Experience using applicant tracking systems and mining applicant databases
Flexibility: Rapidly adapts to new information, changing conditions, or unexpected obstacles
Excellent attention to detail with the ability to follow through on assigned tasks
Superior customer service skills
Strong communication skills, able to clearly articulate position with clarity at all levels
Ability to provide a high level of service to internal and external customers
High energy and high motivation, with tolerance for high administrative demand
Great work ethic, results oriented
Sound interpersonal and organizational skills
Able to collaborate on projects, maintain effective relationships
Proficiency in spoken and written English
Equal Employment Opportunity Statement
Swissport as an equal opportunity employer bases its hiring decisions on the business need and the best qualified candidates available, and does not discriminate in its employment decisions on the basis of any protected category. Candidates who are offered employment may be subject to a criminal record and other background checks as permitted or required by company policy or applicable law.
About us
Swissport International Ltd. is the leading Ground Services Provider to the aviation industry. Swissport is employing over 60,000 dedicated professionals, serving over 700 client companies at 269 stations in 48 countries on five continents. Swissport delivers unparalleled value in the areas of Ground Handling, Cargo Services, Executive Aviation, Travel Services, Fueling and Aircraft Maintenance. We strive to operate with the core values of People, Professionalism, and Partnership in all that we undertake. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience”.
