USAJOBS Hiring for Administrative Officer at Front Royal, VA Full Time

Duties

The Administrative Officer is responsible for supporting the mission of the agency through effective management of administrative resources. The Administrative Officer will provide advice and guidance on a wide variety of administrative matters, including financial and human resources, management analysis, procurement, contract administration, space management, and reports management.

Gs-11

In this position, you will:

• Assist in developing of Department/Office budgets by providing controls and safeguards ensuring expenditures of availability of funds, program objectives, fiscal policy and operational budgets.
• Analyze and reconcile the effects of program plans and budget issues.
• Process personnel actions and maintain personnel records.
• Advise on recruitment, staffing, training, awards, manpower utilization, performance management, employee relations, related personnel matters.
• Serve as an Approving Official for Procurement, Travel, Purchase Cards, and related administrative functions.
• Review purchase orders and contracts for funding availability and to ensure compliance with Federal and Smithsonian regulations.
• Plan, allocate and oversee physical space utilization.

Gs-12

• Formulate, develop, and maintain Departmental and Office budgets.
• Provide administrative controls and safeguards, ensuring expenditures are in accordance with availability of funds, program objectives, fiscal policy, and operational budgets.
• Oversee the processing personnel actions and maintain personnel records and advising leadership on all aspects of personnel management activities.
• Advise and provide guidance on recruitment, staffing, training, awards, manpower utilization, performance management, employee relations, related personnel matters.
• Provide guidance and instructions on steps in procuring goods and services.
• Review all International/Domestic travel request in accordance with regulations.
• Ensure compliance with policies, rules, and regulations to assure consistency of management implementation throughout the organization.

Requirements

Conditions of Employment

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met by the closing date of the announcement. See the ‘Required Documents’ section for additional information.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website .

Qualifications

For GS-11:

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service. For this position, specialized experience is defined as providing support and assistance on administrative matters including financial, human resources, management analysis, procurement, contract administration, space management and reports management.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education: Ph.D. or equivalent doctoral degree

or

3 full years of progressively higher-level graduate education leading to such a degree.

or

LL.M., if related

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards . Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the “Required Documents” section of this announcement.

For GS-12

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-11 level in the Federal Service. For this position, specialized experience is defined as providing advice and guidance through management of administrative resources including financial/human resources, management analysis, procurement, contract administration, space management, and reports management.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Education

There are no basic education requirements for this position.

Additional Information

This position is not included in the bargaining unit.

Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:

• Position title;
• Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
• Agency; and,
• Beginning and ending dates of appointment.

Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.